Key Facts

Remote From:

Full time

English

Hard Skills

Expense Management Executive Development Calendar Management Business Communication Presentation Design Event Scheduling Budget Management Project Management Decision Support Systems Document Formatting Drafting Documents Stakeholder Communications Project Coordination Email Management Online Communication

Other Skills

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Microsoft Office
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Data Compilation
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Research
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Report Writing
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Client Confidentiality
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Non-Verbal Communication
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Multitasking
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Time Management
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Teamwork
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Proactivity
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Organizational Skills
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Detail Oriented
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Prioritization
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Problem Solving

Roles & Responsibilities

Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools
Excellent written and verbal communication skills
Strong organizational and multitasking abilities with high attention to detail
Minimum of 3-5 years in an Executive Assistant or similar administrative role supporting senior executives; Bachelor's degree preferred

Requirements:

Provide administrative support: manage calendars, coordinate meetings, prepare/edit/format documents and reports, handle correspondence and urgent matters.
Coordinate and manage communications: act as liaison between executives, clients, team members, and external stakeholders; draft and send communications; ensure alignment and clarity.
Arrange complex travel itineraries and manage related expenses: flights, accommodations, transportation, travel documentation, expense reports and budgets.
Coordinate projects and maintain confidentiality: assist in planning events and projects; track deadlines and provide reminders; handle sensitive information with discretion.

Job description

This is a remote position.

ABOUT ACCESS OFFSHORING:

We specialise in providing Australian businesses with experience and qualified professionals based in the Philippines. Not only does our team of recruiters have extensive experience in sourcing and recruiting offshore talent, we also help Australian businesses implement best practice when it comes to building an offshore team.

ABOUT THE CLIENT:

Our client is a trusted national cloud-based provider with over 25 years of experience. We take pride in being dependable, ethical, accurate, and extremely client-focused—helping business owners manage their finances confidently so they can focus on growth.

JOB SUMMARY:

We're seeking a polished, proactive Executive Assistant to support the Director and team in running operations efficiently. This role demands exceptional organisational skills, strong communication abilities, and a talent for maintaining confidentiality. You will ensure seamless coordination across administrative and client-centric tasks, contributing to company's mission of trust, precision, and excellent service.

KEY RESPONSIBILITIES:

Administrative Support:

Manage calendars, coordinate meetings, and schedule appointments for the executive(s).
Prepare, edit, and format documents, presentations, and reports as needed.
Handle incoming and outgoing correspondence, ensuring timely responses and prioritising urgent matters.

2. Communication Management:

Act as a point of contact between executives, clients, team members, and external stakeholders.
Draft, proofread, and send communications on behalf of the executive(s) as required.
Organise and manage internal and external communications to ensure alignment and clarity.

3. Travel & Expense Management:

Arrange complex travel itineraries, including flights, accommodations, and transportation.
Prepare travel documentation and ensure all logistics are in place for seamless trips.
Manage expense reports, reimbursements, and budgets related to executive activities.

4. Project Coordination:

Assist in planning and executing company events, meetings, and projects.
Track deadlines, follow up on project progress, and provide reminders and updates to the executive(s).
Conduct research, compile data, and prepare materials to support decision-making.

5. Confidentiality & Discretion:

Handle sensitive information with the utmost confidentiality and professionalism.
Uphold privacy standards in all aspects of communication and documentation.

Requirements

SKILLS & QUALIFICATIONS:

Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools.
Excellent written and verbal communication skills.
Strong organisational and multitasking abilities.
High attention to detail and a proactive approach to problem-solving.
Ability to work independently and collaboratively within a fast-paced environment
Minimum of [3-5] years in an Executive Assistant or similar administrative role, ideally supporting senior executives.
Bachelor’s degree in Business Administration, Communications, or a related field preferred.

Benefits

Here at Access Offshoring, we believe in more than finding our clients the right candidate. We believe in the human perspective. We believe in our candidates and their dreams. We believe in finding the right role for you. We are committed to working for you as much as we work for our clients. Access Offshoring is dedicated to supporting business owners and we need your help. Transforming the way businesses operate, we connect great businesses with amazing offshore talent. We recognize that we often get more done in our own designed workspace, so Access Offshoring offers a complete work from home model. Yep – that’s right, 100% work from home. But wait there’s more. Here are just some of our benefits: