Key Facts

Remote From:

Part time

English

Hard Skills

Bid Management Government Contracting Proposal Writing Cross-Functional Collaboration Proposal Writing Learning Management Systems Authoring Software Content Creation Proposal Software Microsoft Dynamics CRM Online Communication Customer Centricity Organizational Structure Persuasive Writing

Other Skills

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Microsoft Office
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Non-Verbal Communication
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Time Management
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Teamwork
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Detail Oriented

Roles & Responsibilities

3+ years of experience in proposal writing, bid management, or a related role with knowledge of the RFP lifecycle
Experience responding to federal, SLED, and public corporation RFPs and understanding of compliance and procurement requirements
Highly detail-oriented with a keen eye for formatting, structure, and professional presentation
Bachelor's or Master's degree in Business, Communications, or a related field

Requirements:

Manage the full RFP lifecycle from opportunity analysis to response development and final submission
Source RFP opportunities using BidPrime, SAM.gov, and other databases to identify bids aligned with company goals
Ensure impeccable formatting, alignment, and consistency; correct errors in font usage, spacing, and layout to maintain a professional appearance
Collaborate with Sales, Marketing, and Legal to craft well-structured, compliant proposals and ensure timely submission

Gyrus Systems

About Gyrus Systems

Founded in 1987, Gyrus is a robust, modern, and future-ready Learning Management System.600+ companies across 25+ countries trust Gyrus LMS to train their millions of users. Gyrus enjoys a 98% customer retention rate. Our solutions are purpose-built for vital industries where training is essential. We help these important organizations take control of their desired training strategies and retain institutional knowledge while providing efficient course delivery, tracking of learning progress, advanced reporting tools, and analytics.Some of our customers include:Government: US Air Force | Navy Manufacturing: Caterpillar | MagnaHealthcare / Life Science: STRATA | PelitasBanking and Finance: C&F Bank| Planet Home LendingUtilities: Brownsville | Santa Clara Why Gyrus is so popular? 1. Reliable, Robust, Complete: A single product for all training needs - allowing companies to offer a consistent, full-featured, end-to-end learning experience. 2. Industry Leading Design & Learner Experience: A platform designed to cater to a multigenerational workforce with its embedded capabilities of providing all learners with the option to learn how they want, when they want, and wherever they want. 3. Customized to Meet Your Needs: We’re built for flexibility - to work within the confines of your content and regulatory requirements. Our LMS is fully configurable and customizable.4. Responsive: Personalized customer service offers best-in-class support during implementation, upgrades, and general utilization. We build and own the rights to our software, and our employees directly handle software implementations, integration, training, and customer service calls.With Gyrus, companies can: • Consolidate multiple learning programs under one LMS • Completely automate their T&D function • Fill compliance and skill gaps • Get real-time actionable insights into their workforce's learning • Provide a consumer-grade learning experience to their employees

Founded: 2018

Company size: 11 - 50

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Job description

This is a remote position.

What You’ll Be Doing

We are seeking a Proposal Coordinator to manage the end-to-end RFP process, from identifying and evaluating opportunities to developing and submitting winning proposals. In this role, you will:

Manage the full RFP lifecycle, including analysis, bid/no-bid decisions, response development, and final submission.
Work on U.S.-based RFPs, including federal, state, local, education (SLED), and public corporation bids.
Source RFP opportunities using tools like BidPrime, SAM.gov, and other RFP databases to identify potential bids that align with company goals.
Ensure impeccable formatting, alignment, and consistency in all proposals to maintain a highly professional, polished appearance.
Spot and correct errors in font usage, spacing, alignment, and overall layout to ensure proposals meet the highest standards.
Leverage AI tools to streamline proposal decision framework for bid/no-bid decisions, writing, optimize content, and improve efficiency.
Become an expert in Gyrus’s LMS products and services to craft compelling, accurate proposals.
Attend pre-proposal conferences to gather insights and determine strategic positioning.
Oversee multiple RFP projects, ensuring deadlines are met and responses align with company objectives.
Collaborate across teams (Sales, Marketing, Legal) to create well-structured, professional responses.
Ensure all proposals are properly formatted, compliant, and effectively packaged for submission.

Who You Are

Experienced. You have 3+ years of experience in proposal writing, bid management, or a related role, with knowledge of RFP lifecycle management.
U.S. RFP Expert. You have experience responding to federal, SLED, and public corporation RFPs and understand compliance and procurement requirements.
Highly Detail-Oriented. You have a keen eye for formatting, structure, and presentation, ensuring every document is visually polished and professionally aligned.
Fluent in English. You have strong spoken and written English skills to ensure high-quality, professional communication.
AI-Savvy. You are comfortable using AI-powered writing and automation tools to enhance efficiency in proposal development.
Strong Communicator. You can craft persuasive, clear, and concise proposals that resonate with potential clients.
Tech-Proficient. Experience with proposal software, AI-driven content tools, Microsoft Office Suite, CRM systems, and RFP sourcing platforms like BidPrime and SAM.gov is a plus.
Organized & Deadline-Driven. You excel at managing multiple complex RFPs simultaneously, ensuring all submission requirements are met on time.
Educated. You hold a bachelor’s or master’s degree in Business, Communications, or a related field.

At Gyrus, our core values include customer-first responsiveness, integrity, quality, teamwork, and continuous innovation. As a leader in Learning Management Solutions with over 30 years of experience, we are dedicated to delivering cutting-edge solutions and exceptional customer success.