Admin and Marketing Virtual Assistant

This is a remote position.

Role Summary

We are seeking an Admin and Marketing Virtual Assistant (VA) to provide operational and marketing support while also serving as a personal manager for the brand/author. This role requires a highly organized, proactive, and tech-savvy individual who can manage daily administrative tasks, coordinate marketing activities, and support brand-building initiatives with minimal supervision.

The ideal candidate has strong communication skills, excellent attention to detail, and experience managing calendars, social media, and CRM systems.

Key Responsibilities

• Calendar & Email Management – Maintain the author’s schedule, coordinate meetings, and manage inbox correspondence.
  

• CRM & Contact Management – Keep an updated database of author network contacts, media/press, influencers, and book launch partners.
  

• Social Media Scheduling & Posting – Manage brand handles, schedule posts, and ensure consistency across platforms.
  

• Content Repurposing – Adapt blogs or newsletters into social media posts or other promotional materials.
  

• Travel & Event Coordination – Handle bookings and logistics for speaking engagements, author tours, and podcast appearances.
  

• Campaign Tracking – Monitor progress for launches, events, and collaborations.
  

• Talent Outreach & Brand Deals – Pitch the Client to brands for partnerships and collaborations.
  

• Podcast Placement Strategy – Identify and secure podcast appearances aligned with brand goals.
  

• Speaking Engagement Management – Set up and manage accounts on MySpeakingAgent.com and other speaker directories (SpeakerHub, SpeakerMatch, eSpeakers, etc.).
  

Requirements

Skills & Qualifications

• Excellent written and verbal communication skills (US-based or strong English proficiency).
  

• Proficiency in Google Workspace, Asana/Trello, and scheduling tools.
  

• Experience with CRM systems (preferably SiteGround-based).
  

• Familiarity with social media management and email marketing tasks.
  

• Highly organized, proactive, and able to anticipate needs before they arise.
  

Performance Indicators (KPIs)

• Email response time: under 24 hours
  

• Calendar accuracy: zero conflicts
  

• Adherence to social media and newsletter schedules: 100%
  

• Experience in Marketing / Media / Publishing Industry
  

Work Schedule

• Part-time: 10–20 hours per week (with potential to increase based on performance and need), Eastern Time Zone