Portafolio / Company Accountant

Property Level Accounting

- Post monthly management fees and asset management fees if applicable.

- Post loan payments, escrow withdrawals, and lender-required reserves (where handled by management).

- Record property tax bills and insurance premiums or accruals.

- Allocate shared costs across properties or cost centers (shared staff, marketing, etc).

- Track and post capital expenditures separately from operating expenses.

Bank and Cash Management

- Match imported bank transactions (AppFolio Bank Activity) with our check registers and clear items daily or weekly.

- Reconcile bank accounts monthly for all entities.

- Record bank fees, interest income, and credit card processing fees.

Reconciliations and Reporting

- Run monthly property financials (profit and loss, balance sheet, rent roll) for ownership.

- Assist with year-end workpapers, vendor review for 1099s, and CPA / tax-preparer requests.

- Review reconciliations prepared by AR/AP for consistency with the general ledger.

Maintenance Billing and Reimbursements

- Review maintenance and repair invoices and determine which costs are billable to tenants versus ownership.

- Provide guidance to AR/AP on maintenance bill-backs and coding for tenant reimbursements.

- Track and post management company fee reimbursements (payroll allocations, benefits, shared overhead) to each property.

- Reconcile intercompany balances between management entities and ownership entities related to management fees and reimbursements.

- Process monthly credit card reimbursement entries, including coding corporate card charges to the correct property, unit, GL account, and job/class.

- Reconcile credit card statements to the general ledger and clear any discrepancies.

Partnership Distributions

- Maintain partner distribution schedules and capital account balances by entity.

- Keep track of tenant improvement (TI) costs by project and entity for depreciation scheduling and CAM reconciliation support.

- Calculate distributable cash based on operating results, loan covenants, and ownership guidelines.

- Prepare and record journal entries for partner distributions, returns of capital, and capital contributions.

- Coordinate timing and amounts of distribution wires with ownership and banking.

- Provide periodic partner statements summarizing contributions, distributions, and capital account activity.