Key Facts

Remote From:

Full time

Junior (1-2 years)

English

Hard Skills

Calendar Management Procurement Expense Reports Presentation Design Productivity Software Stakeholder Communications Event Scheduling Patient Education And Counseling Event Tracking Data Management Business Communication Digital File Management Digital File Management Database Management

Other Skills

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Microsoft Outlook
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Microsoft Excel
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Report Writing
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Record Keeping
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Agenda (Meeting)
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Team Management
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Writing
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Microsoft Word
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Microsoft PowerPoint
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Adaptability
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Communication
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Multitasking
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Time Management
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Teamwork
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Proactivity
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Organizational Skills
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Detail Oriented
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Problem Solving

Roles & Responsibilities

National Senior Certificate or equivalent
At least 1 year of proven experience as an administrative assistant or in a similar role
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools, with strong written and verbal English
Excellent organizational, time-management, attention to detail, and problem-solving skills

Requirements:

Manage calendars, schedule meetings, and coordinate appointments to provide comprehensive administrative support
Draft, proofread, and distribute correspondence, reports, and presentations
Maintain records, databases, and filing systems (digital and physical) and assist with travel arrangements, expense reports, and procurement of supplies
Prepare meeting agendas, take minutes, track follow-up actions, and act as a point of contact for internal and external stakeholders

Job description

Overview

Outsource Ability, on behalf of our client, is seeking a detail-oriented and proactive Administrative Assistant to provide comprehensive support to the team. The ideal candidate will be highly organised, adaptable, and capable of managing multiple tasks in a fast-paced environment. This role is essential in ensuring smooth day-to-day operations and effective communication across the organization.

Key Responsibilities

Administrative Support: Manage calendars, schedule meetings, and coordinate appointments.
Communication: Draft, proofread, and distribute correspondence, reports, and presentations.
Data Management: Maintain records, databases, and filing systems (digital and physical).
Office Coordination: Assist with travel arrangements, expense reports, and procurement of supplies.
Team Assistance: Support staff with administrative tasks and act as a point of contact for internal and external stakeholders.
Documentation: Prepare meeting agendas, take minutes, and ensure follow-up actions are tracked.

Qualifications

National Senior Certificate or equivalent.
At least 1 year of proven experience as an administrative assistant or in a similar role.
Fluency in English, both written and verbal.
Excellent organisational and time-management abilities.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
Attention to detail and problem-solving skills.

Equipment & Connectivity Requirements

To perform effectively in this role, candidates must have:

Their own laptop, and headset (capable of running productivity software efficiently).
Reliable power supply (Solar, UPS, or Inverter) to ensure uninterrupted work.
Stable internet connection (minimum speed sufficient for video conferencing and cloud-based applications).