The Good People Group is a U.S.-based staffing and recruiting company that connects top global talent with businesses seeking high-quality, cost-effective solutions. We specialize in placing skilled professionals from around the globe in roles that help businesses grow and operate efficiently. Our focus is on providing vetted, highly capable professionals for project management, administrative support, technology, marketing, operations, and more.
Job Summary
The Virtual Executive Assistant will provide comprehensive administrative support to the CEO, facilitating eCicient communication and workflow. This role involves managing phone communications, scheduling and coordinating sales appointments, preparing detailed proposals, and handling various administrative tasks to support business operations within a technology-focused environment.
Key Responsibilities
Phone Management:
- Answer and manage incoming calls professionally and promptly.
- Screen and direct calls to appropriate team members.
- Take accurate messages and ensure timely follow-up.
Appointment Scheduling:
- Coordinate and schedule sales appointments and meetings.
- Manage the CEOs calendar, including arranging travel and accommodations as needed.
- Send reminders and confirmations to clients and internal teams.
Administrative Support:
- Prepare, format, and proofread business documents, reports, and presentations.
- Manage email correspondence, ensuring timely responses and follow-ups.
- Maintain and organize digital files and records for easy access and retrieval.
Proposal Development:
- Collaborate with sales and marketing teams to gather necessary information for proposals.
- Draft, compile, and finalize comprehensive proposals tailored to client needs.
- Ensure all proposals are delivered accurately and within specified deadlines.
Additional Duties:
- Assist with data entry and management tasks.
- Conduct research as needed to support business initiatives.
- Perform other administrative tasks as assigned to support the CEO and executive team.
Qualifications
- Preferred: Bachelors degree in Business Administration, Communications, or a related field.
Alternatively: Significant previous experience as an executive assistant may substitute for a degree.
Experience
- Minimum of 2 years as an executive or virtual assistant.
- Proven experience in handling administrative tasks, scheduling, and proposal preparation.
- Experience in the software or technology industry is advantageous.
Language Skills:
- Strong English proficiency is preferred.
Skills and Competencies Communication:
- Excellent verbal and written communication skills.
- Professional phone etiquette and customer service orientation.
- Ability to communicate eCectively in multiple languages (if bilingual).
Organizational:
- Strong time management and multitasking abilities.
- Detail-oriented with a high level of accuracy.
Technical:
- Proficient in using Office software (e.g., Microsoft Office Suite, Google Workspace).
- Familiarity with CRM systems and scheduling tools (e.g., Salesforce, Calendly).
- Understanding of technology and technical terms is a plus.
- Ability to quickly learn and adapt to new technologies and platforms.
Problem-Solving:
- Ability to anticipate needs and proactively address issues.
- Strong decision-making skills and resourcefulness. Interpersonal:
- Ability to work independently and as part of a team.
- High level of discretion and confidentiality.
Equal Opportunity Statement:
We are proud to be an equal opportunity employer and encourage applicants from all backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other legally protected characteristic.
Contract Roles:
Please note that these are contract positions, and engagement will be governed by the terms and conditions set forth in the contract agreement.
