Key Facts

Remote From:

Fixed term

English

Hard Skills

Inventory Control Digital File Management Data Retention Digital File Management Data Entry File Copying Examination Of Legal Documents Digital File Management File Management Digital File Management Digital File Management Truck Driving Online Communication Sensitive Security Information

Other Skills

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Microsoft Excel
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Record Keeping
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Typing
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Administrative Functions
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Microsoft Word
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Microsoft Outlook
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Non-Verbal Communication
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Multitasking
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Time Management
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Teamwork
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Organizational Skills
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Detail Oriented
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Prioritization

Roles & Responsibilities

Proficiency in MS Word, Outlook, and Excel
Strong data entry, keyboard typing, and organizational skills
Ability to handle confidential information and maintain strict confidentiality
Valid driver's license with ability to drive a box truck to retrieve record boxes

Requirements:

Maintain inventory control by logging incoming medical records data into Excel or databases and tracking storage
Document retention for records that meet retention guidelines prior to destruction
Occasionally retrieve record boxes from dental offices, including loading/unloading and transporting to storage site
Process records requests for off-site maintenance and retrieval and perform administrative tasks such as copying, scanning, filing

Job description

The Records Clerk is responsible for assisting with the daily tasks of the records management department of over 100 locations. Provides support necessary for daily operations in the company and affiliated dental centers. The position requirements include verifying documents, preparing files for archiving or exchange, maintaining a records inventory process or file management system and responding to records requests. This position will occasionally require driving and retrieving record boxes from our dental offices throughout FL and GA as needed, as well as general administrative tasks including copying, scanning, record keeping and filing.

Duties and Responsibilities:

Maintains inventory control by checking in and entering incoming medical records box and file data into Excel or various databases for proper storage and tracking.
Manually documenting records that have met retention guidelines prior to destruction.
Occasional records pickups from our dental offices to our records storage site, which includes loading and unloading of records boxes to and from delivery vehicles and delivery to our records storage site.
Process and oversee records requests for off-site records maintenance and retrieval from dental centers and corporate office personnel.
Administrative tasks include making copies, scanning documents, filing and similar projects.

Knowledge, Skills and Abilities:

Highly proficient in MS Word, Outlook, and Excel.
Strong data entry and keyboard typing skills.
Strong time management and organizational skills required.
Strong attention to detail required.
General administrative proficiency required.
Ability to communicate orally and in writing.
Ability to multi-task, manage and prioritize several projects at one time is required.
Ability to handle sensitive information and maintain strict confidentiality is required.
Ability to work alone as well as in groups.
Clean driving record and ability to drive a box truck when needed to retrieve record boxes.