Key Facts

Remote From:

Full time

English

Hard Skills

Job Scheduling (Inventory Management) Employee Onboarding Applicant Tracking Systems Calendar Management Event Scheduling Employee Data Management Productivity Software Recruitment Strategies Executive Relationship Management Workforce Optimization Human Resources Information System (HRIS) Online Communication

Other Skills

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Client Confidentiality
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Communication With Candidates
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Interviewing Skills
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Non-Verbal Communication
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Multitasking
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Teamwork
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Proactivity
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Organizational Skills
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Detail Oriented
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Problem Solving

Roles & Responsibilities

Strong organizational skills with the ability to manage multiple candidates, requisitions, and administrative priorities with accuracy and attention to detail.
Professional written and verbal communication skills to interact confidently with candidates, hiring managers, and internal stakeholders.
Hands-on experience with applicant tracking systems (ATS), HRIS platforms, scheduling tools, and productivity software.
Discretion and confidentiality in handling sensitive information with professionalism and integrity.

Requirements:

Interview Scheduling Coordination: coordinate interviews across multiple stakeholders, manage calendars, confirm availability, and prepare interview materials.
Candidate Communication Management: send interview confirmations and follow-ups, provide status updates, and share onboarding instructions to ensure a professional candidate experience.
HR Documentation Management: prepare and organize offer letters and contracts, maintain employee files and compliance documentation, and ensure accuracy and confidentiality of records.
Onboarding Support: coordinate new hire paperwork, orientation schedules, equipment requests and system access to ensure Day 1 readiness.

Virtual Teammate

About Virtual Teammate

At Virtual Teammate, we understand the evolving needs of modern businesses and the critical role of effective virtual assistance in driving success. Here's what sets us apart: - Value Creation Culture: We unite clients and virtual teammates through a value-driven mindset. - Client-Centric Approach: Customized virtual assistant services tailored to your unique business needs. - Simple Flat Rate Engagements: With straightforward pricing, our services are transparent, reliable, and scalable for growth. - Fast & Efficient Onboarding: Start immediately with our streamlined process or take your time with our white-glove interview process. - Emphasis on Team: We foster genuine connections, accountability, and synergy. - Talent Stewardship: We handpick top talent, ensuring the best skills, English proficiency, intelligence, experience, leadership, and personality.

Founded: 2018

Company size: 11 - 50

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Job description

Job Title: Admin / HR Recruitment Specialist
Work Schedule: Full-time
Salary: $5–6/hour (Based on experience)
Location: Remote – Philippines
Start Date: ASAP

About the Role

We are looking for a highly organized and proactive Admin / HR Recruitment Specialist to join our growing team. This role is ideal for someone who thrives in a fast-paced, remote environment and enjoys being at the center of recruitment operations.

You will play a critical role in delivering a seamless candidate experience, supporting hiring managers, and ensuring recruitment processes run efficiently from interview scheduling to onboarding. If you are detail-oriented, tech-savvy, and passionate about HR operations, this opportunity is for you.

Key Responsibilities
Interview Scheduling & Coordination
Coordinate interviews across multiple stakeholders
Manage calendars and confirm availability
Prepare interview materials and ensure smooth logistics

Candidate Communication Management
Send interview confirmations and follow-ups
Provide timely status updates
Share onboarding instructions and next steps
Ensure a professional and positive candidate experience

HR Documentation Management
Prepare and organize offer letters and contracts
Maintain employee files and compliance documentation
Ensure accuracy and confidentiality of sensitive records

Onboarding Support
Coordinate new hire paperwork and orientation schedules
Manage equipment requests and system access
Ensure employees are fully prepared for Day 1

Recruitment Reporting & Tracking
Maintain and update ATS records
Track candidate pipelines and hiring progress
Generate recruitment reports and metrics

Must-Have Skills & Qualifications
Strong Organizational Skills
Ability to manage multiple candidates, requisitions, and administrative priorities while maintaining accuracy and attention to detail.
Professional Communication Skills
Excellent written and verbal communication skills with the ability to interact confidently with candidates, hiring managers, and internal stakeholders.
HR Systems & Technology Proficiency
Hands-on experience with applicant tracking systems (ATS), HRIS platforms, scheduling tools, and productivity software.

Discretion & Confidentiality
Demonstrated ability to handle sensitive information with professionalism and integrity.
Process-Oriented & Solution-Driven
Proactive in identifying inefficiencies, resolving scheduling conflicts, and continuously improving recruitment workflows.

Why Join Us?
Fully remote role based in the Philippines
Opportunity to work closely with leadership and hiring teamsImpact-driven position where your work directly influences company growth
Collaborative and supportive team environment
Immediate start available