Role Overview
We are seeking a highly capable Executive Assistant to the CEO to operate in a hybrid capacity as a Virtual Chief of Staff. This role is designed for a seasoned professional who can provide both strategic support and operational execution, acting as a trusted extension of the CEO across multiple business functions.
The successful candidate will play a central role in improving executive effectiveness by managing priorities, coordinating cross-functional activities, and ensuring disciplined follow-through on key initiatives. This is a fully remote position supporting a US-based executive, requiring availability during Eastern Time business hours.
Key Responsibilities
Strategic and Business Support
● Partner with Sales and Finance teams to compile and deliver weekly performance reports
● Coordinate and process Salesforce renewals on a recurring basis
● Participate in leadership, finance, and forecasting meetings to capture key insights, decisions, and action items
● Develop a strong understanding of the business context, including financial performance and projections
● Track strategic priorities across departments and ensure timely execution
Executive Operations and Administration
● Manage and optimize the CEO's calendar, scheduling, and time allocation
● Maintain task tracking systems and ensure accountability for deliverables
● Support operational workflows through data entry, documentation, and coordination
● Establish and refine administrative processes to improve efficiency and reliability
● Exercise independent judgment to prioritize tasks and manage competing demands
Client and External Communication
● Represent the CEO in professional communications with clients and external stakeholders
● Coordinate scheduling, follow-ups, and correspondence
● Draft communications on behalf of the CEO with a high degree of accuracy and professionalism
● Support relationship management through timely and appropriate engagement
The ideal candidate is a proactive, detail-oriented professional who operates with a high degree
of independence and sound judgment. This individual must be comfortable managing competing
priorities, working with incomplete information, and navigating a fast-paced executive environment.
Key attributes include:
● Strong initiative and ability to work without close supervision
● Capacity to understand complex business topics quickly
● High level of professionalism and discretion
● Reliability and consistency in delivering results
● Comfort operating in an environment with evolving priorities
Preferred qualifications include experience supporting founders or leadership teams within growth-oriented or technology-enabled organizations.
Working Model
This role is delivered through a managed virtual placement structure that provides:
● Pre-vetted, high-caliber candidates
● Structured onboarding and role alignment
● Full payroll administration, including salary, benefits, and taxes
● Consistent alignment to Eastern Time working hours
Essential Requirements3–5 years' experience supporting a CEO or senior executive in a fast-paced environmentDemonstrated experience working closely with executive leadership on confidential mattersKnowledge of financial reports and projections, with the ability to interpret and track performance indicatorsStrong independent task management skills, including prioritization and execution without constant supervisionProven ability to manage multiple workstreams simultaneously while maintaining accuracy and discretionAdvanced organizational and time-management capabilitiesExcellent written and verbal communication skillsWhy Join Assist World?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
$300 tenure bonus every 6 months
$500 entry monthly raffle
NO TRACKER. NO PROBLEM
