Administration Assistant (Engineering) | AU | WFH

The Administration Assistant will provide comprehensive administrative and operational support across our client's tendering, documentation, and communication workflows. This role is central to ensuring the timely and accurate preparation of tender submissions, managing key administrative processes, supporting cross-department coordination, and assisting with general tasks for two sister businesses operating within the same office.

The ideal candidate is highly organized, detail-oriented, confident with numbers, and able to manage multiple administrative tasks simultaneously. Strong communication skills—both written and verbal—are essential, particularly when liaising with clients for tender follow-ups or supporting internal teams.

• Prepare final tender documents by entering completed quantities from estimators into an online tender platform.
  
• Ensure all quantities, specifications, inclusions, exclusions, and details are accurately reflected in the final submission.
  
• Perform final checks to ensure proposals are polished, complete, and error-free.
  
• Assist in preparing contracts, subcontractor agreements, reports, and other business documents.
  
• Coordinate with estimators and engineers to ensure timely submission of documents.
  

• Manage calendars, schedule meetings, coordinate appointments, and support daily administrative workflow.
  
• Perform accurate and timely data entry and maintain updated internal databases and content systems.
  
• Assist with email management, including sorting, flagging, preparing drafts, and responding on behalf of the business when required.
  
• Conduct general clerical tasks to support both Tricon Steel and a second sister company (as needed).
  

• Follow up with clients on submitted tenders to obtain feedback or updates.
  
• Support the accounts team when they need assistance in urgent communication or document follow-ups.
  
• Communicate clearly and professionally with internal departments to align tasks and deliverables.
  

• Manage approximately 15 to 20 tenders per week, depending on business activity.
  
• Coordinate multiple projects simultaneously while maintaining accuracy and prioritization.
  
• Collaborate with management for clarifications and ensure seamless communication flow.
  

• This role does not require engineering or architectural background.
  
• The estimator and engineering teams handle all calculations—this role only inputs the final values and ensures the tender document is accurate and complete.
  
• Manager is available to provide support, especially during peak workloads.
  

Requirements

• Strong proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook)
  
• High attention to detail, accuracy, and strong numerical skills
  
• Ability to handle documents with precision, ensuring no missing data or errors
  
• Strong organizational and time management skills
  
• Ability to manage multiple proposals, tasks, and deadlines simultaneously
  
• Solid understanding of general administrative workflows
  

• Excellent written and verbal communication skills
  
• Ability to confidently follow up with clients and coordinate with internal teams
  
• Professional and composed when dealing with urgent communication needs
  

• Basic understanding or familiarity with the construction/engineering/steel industry
  
• Ability to interpret simple numerical outputs from estimators (training will be provided)
  
• Experience preparing proposals, tenders, or structured document packages
  
• Familiarity with collaboration and admin tools such as Trello, Asana, or Slack
  
• Ability to adapt quickly to new online systems and tools
  
• Prior experience supporting multiple business units or departments
  

• 3+ years of experience in administrative support, office coordination, or similar roles
  
• Bachelor’s degree in Business Administration or related field (preferred but not required)
  

Benefits

• HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents)
  
• Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary)
  
• Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more!