2+ years of experience providing administrative support
2+ years of experience managing calendars
1+ years of experience coordinating travel logistics
1+ years of experience managing expense reports
Requirements:
Manage complex calendars for multiple clients, schedule internal and external meetings, and coordinate recurring and ad-hoc room bookings across campuses.
Provide remote high-volume calendar, travel, and expense support, including coordinating domestic and international travel via Concur and preparing corporate card expense reports.
Establish ongoing client relationships to understand business priorities, educate clients on program goals and SLAs, and draft communications about transitions or changes in support.
Collaborate with global Admin Specialist colleagues to share best practices, provide coverage for teammates, and maintain consistent standards across regions.
Job description
Administrative Specialist Responsibilities:
Provide remote high-volume calendaring, travel, and expense support
Provide Admin services during designated support hours
Manage complex calendars for multiple clients
Schedule internal and external meetings for multiple clients
Schedule and manage recurring and ad-hoc meetings and room bookings across campuses
Learn and utilize internal and external tools to provide calendar support
Establish ongoing relationship and communications with clients to learn business priorities and apply to support
Partner with clients and other Administrative Assistants for meeting coordination
Provide proactive time management recommendations to clients
Coordinate domestic and international travel arrangements via Concur
Prepare and submit corporate card expense reports
Maintain program scope of support within agreed-upon service level agreements
Educate and inform clients on program goals, scope and service level agreements
Draft and send communications to clients about transitions or changes in support
Provide coverage support for Admin Specialist colleagues
Collaborate with global Admin Specialist colleagues on best practices and knowledge sharing
Minimum Qualifications:
2+ years of experience providing administrative support
2+ years of experience managing calendars
1+ years of experience coordinating travel logistics
1+ years of experience managing expense reports
Experience prioritizing multiple tasks and activities
Experience with Microsoft Office
Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action
Preferred Qualifications:
Experience supporting 2+ more executives simultaneously
1+ years customer service experience
1+ years high-volume coordination experience (shared services, recruiting coordination)
Experience building relationships across a larger company
