Role overview

Qualifications

2+ years of experience in an Administrative Assistant role or similar; startup/technology company experience preferred
Strong organizational skills with the ability to manage multiple tasks and maintain high attention to detail
Excellent interpersonal and relationship-building skills; ability to handle confidential information with discretion; adaptable to competing demands and committed to high levels of service
Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Google Suite applications (Docs, Sheets, Slides); bachelor's degree preferred

Responsibilities

Manage extremely demanding calendars and process expense reports
Plan, coordinate, and ensure schedules are followed and appropriately prioritized
Research, prioritize, and follow up on incoming issues and confidential matters; determine appropriate course of action, referral, or response
Plan and execute team training and events, including travel and expenses; take on special projects as needed

Key facts

Remote from: Texas (USA)
Full time
Mid-level (2-5 years)
Administrative Specialist
English

Hard skills

Calendar Management Governance Risk Management And Compliance Expense Reports Cross-Functional Collaboration Aftercare Cisco Meraki Google Slides Event Scheduling Stakeholder Communications Google Docs Online Communication Client Services

Other skills

Google Sheets
Client Confidentiality
Microsoft Excel
Microsoft PowerPoint
Research
Microsoft Word
Microsoft Outlook
Scheduling
Positivity
Calmness Under Pressure
Non-Verbal Communication
Adaptability
Relationship Building
Multitasking
Professionalism
Time Management
Strong Work Ethic
Solutions Focused
Organizational Skills
Detail Oriented
Creativity
Social Skills
Problem Solving

About the company

WORKOO.NET

Human Resources, Staffing & Recruiting

WORKOO.NET: HR OTHERWISE ... Workoo is a human resources exhibition platform, a saas designed for the easy enhancement of skills of all kinds. Only the essenciel is displayed, it is not a social network. People pay $1 a year to be professionally exposed worldwide. THE PROBLEM THAT GENERATES THE IDEA: AN INCOMPLETE PROCESS... Information is the only weapon of economic wars of this time, and more importantly the enhancement of information. Workoo is now the leader of a sector Bitterly behind the technological advance of the world, which of course is expensive for humanity. Very often hired under an instant need, the staff is recruited on the basis of somes few elements, while it is still sorely lacking informations about their real abilities. Too late often when we get there, we do with and we adapt. But it's not at the post to adapt to the incompetences of the person, it's up to the person to be adaptable to the job. Thus, the profiles genuinely correspondents are referred to sectors that are inappropriate to their skills and abilities by, and the vicious circle begins again. AN EFFICIENT SOLUTION: HR OTHERWISE ... For humanity we have totally redesigned the model of direct recruitment, since the best way to predict future is to create it. We started on the basis of real information necessary for the development of a skill, what does it matter at what level it is? We have a set, which effectively responds to all fields of view that leads to a recruitment of profiles corresponding for the success of all.

Company details

Company typeSME

IndustryHuman Resources, Staffing & Recruiting

Company size51 - 200

Links

Website LinkedIn See all jobs

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Job description

You will provide support for two of our Engineering directors remotely in the US. Their calendar, travel, and expenses, along with management and oversight of special projects, as needed, will be your responsibility. To perform these tasks effectively, you will become familiar with our Meraki products, people, and cross-functional dynamics within the Engineering organization. This position requires the capacity to exercise good judgment and maintain a realistic balance among multiple priorities.

Using strong written and verbal communication, administrative, and organizational skills, you will be able to work independently on projects, from conception to completion, and excel under pressure at times to handle a wide variety of activities and confidential matters with discretion.

In return, we can offer the opportunity to take on increasing levels of support and gain a front seat view of a large, high-growth business. We provide an unparalleled working culture, a diverse and supportive team and some of the most competitive benefits on the market!

You Will:

Complete a wide range of administrative tasks including managing extremely demanding calendars and completing expense reports
Plan, coordinate, and ensure schedules are followed and appropriately prioritized
Research, prioritize, and follow up on incoming issues and concerns including those of a confidential nature; determine appropriate course of action, referral, or response
Plan and execute team training, and events, including related travel and expenses
Take on special projects as needed

You Have:

Minimum 2+ years experience in Administrative Assistant role or similar - start-up or technology company preferred
Strong organizational skills that reflect an ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Very strong interpersonal and relationship building skills
Proven ability to handle confidential information with discretion, be adaptable to various competing demands, demonstrate the highest level of customer/client service and response
Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint) and Google Suite applications (Docs, Sheets, Slides)
Bachelor's degree preferred

You are:

Communicative creative and hardworking
Organized on top of everything
Positive we bring solutions, not problems
Passionate we all love what we do
Professional - discreet and timely

Allied Global Marketing is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, veteran status, or any other status protected under federal, state or local law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.