Key Facts

Remote From:

Full time

English

Hard Skills

Project Coordination Clinical Data Management Document Formatting Literary Studies Reimbursement Regulations Web Maintenance Procurement System Administration Library EndNote Online Communication Organizational Structure

Other Skills

•
Microsoft Office
•
Non-Verbal Communication
•
Time Management
•
Detail Oriented
•
Team Oriented

Roles & Responsibilities

High school diploma with four years of related administrative experience or equivalent education/experience
Proficient in MS Office (Word, Excel, PowerPoint)
BA/BS with at least two years of administrative support experience
Excellent written and oral communication skills with the ability to work independently and with attention to detail

Requirements:

Provide administrative support for NIH-funded research projects led by a Principal Investigator, coordinating multiple tasks and deadlines
Schedule project meetings, manage operational tasks (ordering supplies, reimbursements) and arrange travel
Maintain the research group website and assist with formatting and submission of manuscripts, including literature searches
Work with databases containing sensitive medical information and support UCSF administrative systems (BearBuy, MyExpense, Connexxus) as needed

WORKOO.NET

Human Resources, Staffing & Recruiting

About WORKOO.NET

WORKOO.NET: HR OTHERWISE ... Workoo is a human resources exhibition platform, a saas designed for the easy enhancement of skills of all kinds. Only the essenciel is displayed, it is not a social network. People pay $1 a year to be professionally exposed worldwide. THE PROBLEM THAT GENERATES THE IDEA: AN INCOMPLETE PROCESS... Information is the only weapon of economic wars of this time, and more importantly the enhancement of information. Workoo is now the leader of a sector Bitterly behind the technological advance of the world, which of course is expensive for humanity. Very often hired under an instant need, the staff is recruited on the basis of somes few elements, while it is still sorely lacking informations about their real abilities. Too late often when we get there, we do with and we adapt. But it's not at the post to adapt to the incompetences of the person, it's up to the person to be adaptable to the job. Thus, the profiles genuinely correspondents are referred to sectors that are inappropriate to their skills and abilities by, and the vicious circle begins again. AN EFFICIENT SOLUTION: HR OTHERWISE ... For humanity we have totally redesigned the model of direct recruitment, since the best way to predict future is to create it. We started on the basis of real information necessary for the development of a skill, what does it matter at what level it is? We have a set, which effectively responds to all fields of view that leads to a recruitment of profiles corresponding for the success of all.

Company type: SME

Industry: Human Resources, Staffing & Recruiting

Founded: 2018

Company size: 51 - 200

Website LinkedIn See all jobs →

Job description

The administrative assistant will provide administrative support for a Principal Investigator (PI) working on several NIH-funded research studies. This position requires great attention to detail and ability to work on multiple projects in a team-oriented environment. The administrative assistant will be responsible for the daily coordination of all administrative duties connected with the projects. Specific duties include scheduling of project meetings; managing operational functions (ordering supplies, submitting reimbursements); making travel arrangements; maintaining the research group website; working with databases containing sensitive medical information; assisting with formatting and submission of manuscripts; conducting literature search. The administrative assistant can expect to work closely with the Pl on various study tasks.

Department Description

The Department of Epidemiology and Biostatistics (DEB), housed within the UCSF School of Medicine, has a vision to advance discoveries and insights into the distribution, determinants and outcomes of disease that will drive improvements in population health worldwide. The DEB has three missions: 1) education, 2) science, and 3) research. Its educational mission is to train students in epidemiologic and biostatistical methods for studying disease etiology and prevention, evaluating tests and treatments, and using evidence-based approaches in clinical practice and population health. The scientific mission of the DEB is to perform outstanding basic, clinical and population health research along a spectrum from molecules to society and to develop tools for the translation of knowledge that will improve clinical practice and population health and ensure optimal use of resources. The clinical mission of the Department is to support the practice of public health and preventive medicine in local, state, national and international health agencies.

Required Qualifications

High school graduation and four years of related administrative experience; or an equivalent combination of education and experience
Skilled in using MS Office suite, including Word, Excel and PowerPoint

Preferred Qualifications

BA/BS with a minimum of two years of experience in administrative support.
Ability to work independently with minimal supervision
Attention to detail
Excellent written and oral communication skills
Ability to work on a task over extended period of time and to see it through to completion
Experience conducting literature reviews
Experience formatting manuscripts and using EndNote referencing software
Experience with UCSF administrative systems, including BearBuy, MyExpense, Connexxus, library catalogues