Admissions/Records Generalist (Remote)

Please NOTE: All applications must contain complete job histories, which include job title, dates of employment (month/year), name of employer, supervisors name and phone numbers and a description of duties performed. If this information is not submitted, your application may be considered incomplete. Applications with See attached or See resume will not be accepted in lieu of a complete application. Omission of data can be the basis for disqualification; you may state unknown for any incomplete fields. A scanned copy of unofficial transcript(s) must be attached to the online application.

Position Details

Position Information

Posting NumberAS262P
Position TitleAdmissions/Records Generalist
Contract Length12 months
Class SummaryProvides a variety of difficult, technical, complex or specialized records management to the Admissions and Records office.
Candidates Eligible to ApplyInternal/External
Position TypeExempt Staff
Employment StatusFull Time
Position Funding TypeRegular
Posting Detail Information

Minimum Education/Training/ExperienceAssociates degree and Two (2) years clerical experience/data entry;

Preferred Education/Training/ExperienceNone
Minimum Knowledge & Skills

• Business arithmetic;
• The use of specified computer applications involving the design and management of databases or spreadsheet files and the development of special report formats;
• Complex or technical office practices and procedures; record keeping practices;
• Applicable regulations, policies and statutes;
• Performing technical, specialized, complex, difficult or basic technical office support work;
• Operating standard office equipment; reading and explaining rules, policies and procedures;
• Compiling and summarizing information and preparing periodic or special reports;
• Organizing own work, setting priorities and meeting critical deadlines;
• Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction

Preferred Knowledge & Skillsnone
Licensing/Certification Requirementsnone
Job Duties

• Assesses the processing and uploading student application for admissions, maintain student records including updating vital information such as name, social security number, address, telephone or other changes to student records; update student database with changes; verify changes for accuracy. Identify and correct discrepancies and errors in student records.
• Prepare and issues student degree audits for graduation, assist in preparing list of students who are eligible to participate in the graduation ceremony; Correspond graduation information to students as necessary.
• Work with NSCH on enrollment and degree verification and loan deferments; Review reverse transfer transcripts to see if they are eligible for an award via Reverse Articulation; Review student records to see if they are eligible for auto graduation Verify all grades are submitted at end of term.
• Evaluates transcripts as required according to Admissions policies and procedures. Prepare, verify and update permanent student transcripts.
• Performs data entry into the student records database imputing a variety of information such as academic renewals, grade changes, and credit by exam, assessment test scores, and course repeats.
• Assists in maintaining degree audit and Student Planning system, as well as in the training of staff in degree audit to maintain the Student Planning system.
• Assists Director of Admissions and Records/Registrar with issues involving state reporting.
• Perform related duties as assigned.

Physical RequirementsPositions in this class typically require: stooping, crouching, reaching, standing, walking, fingering, talking, hearing, seeing and repetitive motions.Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
Minimum Salary Range$42,172
Mid Point Salary Range.
Maximum Salary Range$52,715
Posting Open Date08/10/2022
Posting Close Date
Posting Will Be Open Until FilledYes
Special Instructions to ApplicantPlease NOTE: All applications must contain complete job histories, which include job title, dates of employment (month/year), name of employer, supervisors name and phone numbers and a description of duties performed. If this information is not submitted, your application may be considered incomplete. Applications with See attached or See resume will not be accepted in lieu of a complete application. Omission of data can be the basis for disqualification; you may state unknown for any incomplete fields. A scanned copy of unofficial transcript(s) must be attached to the online application.