Key Facts

Remote From:

Full time

38 - 54K yearly

English

Hard Skills

Expense Management Calendar Management Meeting Facilitation Scientific Document Preparation Business Communication Hardware Programming Social Media Management Database Management Invoicing Project Coordination Communications Systems Web Maintenance Office Equipment Transcription (Genetics) Call Center Experience Online Communication Organizational Structure

Other Skills

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Spreadsheets
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Decision Making
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Client Confidentiality
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Non-Verbal Communication
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Professionalism
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Interpersonal Communications
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Customer Service
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Detail Oriented
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Prioritization

Roles & Responsibilities

High school diploma or GED with a minimum of two years experience in an administrative support role, or a one-year degree/diploma in an administrative, business, or medical-related program with at least one year of administrative experience
Experience in meeting management and calendar coordination, and in creating/transcribing correspondence and documents using business software to produce databases, spreadsheets, and presentations
Strong organizational, customer service, interpersonal, written and oral communication skills, with the ability to prioritize and adapt in a rapidly changing environment
Experience with travel coordination and expense management, attention to detail, confidentiality, and professional judgment

Requirements:

Provide non-clinical administrative support including scheduling, coordinating meetings, events, and professional travel, and managing calendars
Prepare documents and presentation materials; process invoices and reimbursements; compose and transcribe correspondence
Support departmental projects and activities; create and maintain websites, web pages, databases, spreadsheets, and social media accounts
Answer telephones and provide related follow-through with a focus on confidentiality and professionalism

WORKOO.NET

Human Resources, Staffing & Recruiting

About WORKOO.NET

WORKOO.NET: HR OTHERWISE ... Workoo is a human resources exhibition platform, a saas designed for the easy enhancement of skills of all kinds. Only the essenciel is displayed, it is not a social network. People pay $1 a year to be professionally exposed worldwide. THE PROBLEM THAT GENERATES THE IDEA: AN INCOMPLETE PROCESS... Information is the only weapon of economic wars of this time, and more importantly the enhancement of information. Workoo is now the leader of a sector Bitterly behind the technological advance of the world, which of course is expensive for humanity. Very often hired under an instant need, the staff is recruited on the basis of somes few elements, while it is still sorely lacking informations about their real abilities. Too late often when we get there, we do with and we adapt. But it's not at the post to adapt to the incompetences of the person, it's up to the person to be adaptable to the job. Thus, the profiles genuinely correspondents are referred to sectors that are inappropriate to their skills and abilities by, and the vicious circle begins again. AN EFFICIENT SOLUTION: HR OTHERWISE ... For humanity we have totally redesigned the model of direct recruitment, since the best way to predict future is to create it. We started on the basis of real information necessary for the development of a skill, what does it matter at what level it is? We have a set, which effectively responds to all fields of view that leads to a recruitment of profiles corresponding for the success of all.

Company type: SME

Industry: Human Resources, Staffing & Recruiting

Founded: 2018

Company size: 51 - 200

Website LinkedIn See all jobs →

Job description

Position description
Applies expertise to perform a variety of non-clinical administrative support tasks including scheduling, coordination, and follow-up tasks for meetings, events, and professional travel; managing of calendars;
preparing documents and presentation materials; processing invoices and reimbursements; composing and/or transcribing correspondence/documents; supporting departmental projects/activities; creating and maintaining web sites, web pages, databases, spreadsheets, social media accounts; answering telephones and providing related follow-through. Exhibits initiative, proficiency, and adaptability to optimize the time of those supported. Strong organizational, communication, and interpersonal skills; a commitment to quality and excellence in service; confidentiality; and professionalism are important components of the role. Demonstrates proficient use of computer hardware and software, telecommunication, and other office equipment and ability to navigate multiple systems simultaneously. Is accountable for ensuring accuracy and completeness through attention to detail.

This vacancy is not eligible for sponsorship/ we will not sponsor or transfer visas for this position.

Qualifications
Position requires high school diploma or G. E. D. with a minimum of two years experience in an administrative support role or one-year degree/diploma in an administrative, business, or medical-related program with a minimum of one-year experience in an administrative support role, or an associates degree in an administrative, business, or medical-related program. Administrative support role experience must include performance of responsibilities such as meeting management and calendar coordination, creating/transcribing correspondence/documents, and utilization of business-related software to produce databases, spreadsheets, presentations, etc.

Additional qualifications
Possess high-level skills in organization, customer service, professionalism, interpersonal relations, written and oral communication, and the ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment. Demonstrate effective and appropriate decision-making, judgment, and confidentiality as well as attention to detail and follow-through. Experience with coordination of travel and expense management. Proficient application of English grammar, punctuation, and sentence structure. Prefer work-related experience within the last ten years.

License or certification
None required.

Exemption status
Non-exempt

Compensation Detail
$19.85 - $28.15/ hour

Benefits eligible
Yes

Schedule
Full Time

Hours / Pay period
80

Schedule details
Monday-Friday; 8 hour shift between 7:00 AM - 5:00 PM. This position is 100% remote; can work from anywhere.

Weekend schedule
NA

Remote
Yes

International Assignment
No

Site description
Mayo Clinic is located in the heart of downtown Rochester, Minnesota, a vibrant, friendly city that provides a highly livable environment for more than 34,000 Mayo staff and students. The city is consistently ranked among the best places to live in the United States because of its affordable cost of living, healthy lifestyle, excellent school systems and exceptionally high quality of life.