Facilities Data Entry co-ordinator

WWW is looking for a positive and detailed individual with a spring in their step to work as a Facilities Data Entry Co-ordinator at New York.

This role will be based in at the New York City Northville office and the work schedule is expected to be from 8:00am to 4:30pm - Monday to Friday.

Responsibilities include (but not limited to):

• Data entry into the asset management system.
• Assist with the procurement of services via a tender or quotation process.
• Ensure all procurements are compliant with the New York City Northville policy.
• Support timely delivery of project plans.
• Ensure all administrative information and tasks are accurate.
• Support colleagues and act backup where practicable during times of absence or high workload.
• Proactively monitor and evaluate systems and processes, providing input into ways to improve the delivery and quality of our services.
• Ensure maintenance of comprehensive records of all communications on the corporate document management systems.

Requirements:

• Have excellent written and verbal communication skills
• NCEA level 3 qualification or equivalent
• Lest 2 years of office management experience or experience in the compliance environment particularly relating to facilities property and buildings.
• Contract Management experience.
• Be able to pass Ministry of Justice checks and any other relevant security checks
• Be able to successfully complete a full NY Police vetting process

Please note, only those candidates successful in the shortlisting process will be contacted in the coming weeks for interviews.