Key Facts

Remote From:

Freelance

Mid-level (2-5 years)

English

Hard Skills

Manage Executive Schedule Expense Management Meeting Facilitation Presentation Design Zoom (Video Conferencing Tool) Digital File Management Slack (Software) Help Desk Support Stakeholder Communications Meeting Facilitation Project Coordination Client Services Phone Screening Messaging Strategy Email Management Office Management C-Suite Experience Online Communication

Other Skills

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Microsoft Office
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Virtual Teams
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Report Writing
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Professionalism
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Non-Verbal Communication
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Client Confidentiality
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Adaptability
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Multitasking
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Time Management
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Organizational Skills
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Social Skills

Roles & Responsibilities

Bachelor's degree or equivalent experience in administration or business (preferred).
2-5 years of experience as an Executive Assistant or Administrative Assistant.
Strong organizational and time-management skills with the ability to multitask.
Excellent written and verbal communication skills.

Requirements:

Manage executive calendars, schedule meetings, and coordinate appointments.
Handle email correspondence, screen calls, and prioritize messages for the executive team.
Prepare reports, presentations, and meeting materials as needed.
Organize travel arrangements, itineraries, and expense reports.

OVA.Work

About OVA.Work

OVA is the most advanced Automated, Intelligent, intuitive On-boarding platform for Staffing Firms of all sizes. Since 2018, OVA has been raising the bar in the Human Capital Management Software Industry. Headquartered in Alpharetta, Georgia, We allow high-volume employers to create a seamless on-boarding experience with just a few clicks. Our E-boarding and candidate engagement tool will simplify employers Work life, eliminate Manual Processes, paper work, dropouts and delays and helps you keep track of employee progress, allowing new hires to get the most out of the on-boarding experience. Hire 80% faster and reduce your time and cost by 50% and improve the overall experience. We are proud to be the first company to put Powerful, easy to use on-boarding platform into the hands of startups, growing companies and enterprises alike. # New Hire On-board Smart with Technology: • Automated Intro Emails • Easy-Fill web Forms • Paperless, E-Signature-Enabled Processes • Personalized Portals • Track Employee Progress • Easy-to-use Notifications • Schedule Deadlines • Intuitive Dashboard • Centralized Employee Data • Submit Employee Verification Requirements • Payroll Integrations • Fully integrated System Reach us today to learn how ova.work can help you to enhance your New Hire On-boarding process to the next level.

Founded: 2018

Company size: 51 - 200

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Job description

Job Title: Executive Assistant - Temp

Location: Remote
Duration: 6 months / Contract
Work Mode: [Onsite/Hybrid/Remote]

Job Summary

We are seeking a highly organized and proactive Executive Assistant (Temp) to support senior leadership with day-to-day administrative, operational, and coordination tasks. The ideal candidate will be detail-oriented, professional, and able to work efficiently in a fast-paced environment. This role requires excellent communication skills, strong time-management, and the ability to handle confidential information with discretion.

Key Responsibilities

Manage executive calendars, schedule meetings, and coordinate appointments.
Handle email correspondence, screen calls, and prioritize messages on behalf of the executive team.
Prepare reports, presentations, and meeting materials as needed.
Organize travel arrangements, itineraries, and expense reports.
Maintain and track action items, deadlines, and follow-ups.
Coordinate internal and external meetings, including logistics and documentation.
Maintain filing systems (digital and physical) and ensure document accuracy.
Liaise with departments, clients, and stakeholders professionally.
Assist with project coordination and administrative tasks as required.
Handle confidential and sensitive information with complete discretion.

Required Skills & Qualifications

Bachelor's degree or equivalent experience in administration or business (preferred).
2–5 years of experience as an Executive Assistant or Administrative Assistant.
Strong organizational and time-management skills with the ability to multitask.
Excellent written and verbal communication skills.
Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (Teams, Zoom, Slack, etc.).
Ability to work independently and adapt quickly to changing priorities.
Professional demeanor, confidentiality, and strong interpersonal skills.