Key Facts

Remote From:

Full time

Junior (1-2 years)

English,

Hard Skills

Expense Management Executive Development Email Management Calendar Management Digital File Management Presentation Design Project Management Project Coordination Google Workspace Remote Administration Organizational Structure

Other Skills

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Client Confidentiality
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Team Management
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Research
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Microsoft Office
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Report Writing
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Multitasking
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Time Management
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Physical Flexibility
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Prioritization
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Verbal Communication Skills
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Problem Solving

Roles & Responsibilities

1-2 years of experience as an Executive Assistant or in a similar administrative role
Exceptional organizational and time-management skills with the ability to handle multiple priorities
Strong written and verbal communication skills; fluent in English (Mandarin a plus)
Proficiency in Microsoft Office Suite and Google Workspace, plus familiarity with project management tools; ability to maintain confidentiality

Requirements:

Managing executive calendars, scheduling meetings, and prioritizing daily tasks
Filtering emails, responding to inquiries, and drafting correspondence on behalf of executives
Coordinating travel arrangements, itineraries, and expense reports
Conducting research and compiling reports or presentations as needed

Job description

Note: This is for active pooling purposes only. Submitting your application does not guarantee employment. Your details will be kept on file and considered for future opportunities as they become available.

We are seeking a dedicated and organized Executive Assistant to join our team at D2B. In this remote role, you will provide essential support to our executives, managing a wide array of tasks to ensure smooth day-to-day operations.

Your responsibilities will include:

Managing executive calendars, scheduling meetings, and prioritizing daily tasks.
Filtering emails, responding to inquiries, and drafting correspondence on behalf of executives.
Coordinating travel arrangements, itineraries, and expense reports.
Conducting research and compiling reports or presentations as needed.
Maintaining and organizing documents and files for easy access.
Supporting project management tasks and assisting with team coordination.

As an Executive Assistant, you will play a crucial role in enhancing our executives' productivity and ensuring that the business runs efficiently.

Requirements

Qualifications:

1-2 years of experience as an Executive Assistant or in a similar administrative role.
Exceptional organizational and time-management skills, with the ability to handle multiple priorities.
Strong written and verbal communication skills.
Must be fluent in English; Mandarin language skills are a plus.
Proficiency in office software (Microsoft Office Suite, Google Workspace) and familiarity with project management tools.
Ability to maintain confidentiality and handle sensitive information with discretion.
Strong problem-solving skills and a proactive approach to work.
Experience in a remote working environment is a plus.
Flexibility to work across different time zones as needed.

Benefits