Executive Assistant

About the Hiring Company:

A pioneering company specializing in cutting-edge neurotech designed to enhance and elevate quality of life. A category leader, featured in mainstream press like the BBC and Scientific American and comprised of an all-star team. Do you want to be part of a fast-growing company helping improve the quality of life of millions of people and developing treatments for the world’s most debilitating conditions.

About the Role
We are looking for a highly proactive and detail-oriented Executive Assistant to provide strategic and operational support to our leadership team. This role is ideal for someone with prior experience as an Executive Assistant, Founder’s Associate, or Chief of Staff in a fast-paced startup environment. The ideal candidate is a problem-solver with strong organizational skills, capable of executing tasks efficiently, collaborating across global teams, and driving operational excellence.

You will play a critical role in optimizing workflows, managing high-level priorities, and ensuring seamless coordination across teams and time zones. The ability to adapt quickly, implement new tools to enhance efficiency, and take initiative in solving complex challenges is essential.

Key Responsibilities

• Provide high-level administrative and operational support to executives, ensuring seamless day-to-day operations.

• Manage complex calendars, scheduling, and key communications with internal and external stakeholders.

• Execute high-priority tasks efficiently while maintaining attention to detail and quality.

• Work cross-functionally with teams in different time zones to align on key initiatives and deliverables.

• Identify and implement process improvements to enhance operational efficiency.

• Research, onboard, and manage software tools to streamline workflows.

• Assist with special projects, operational tasks, and strategic initiatives as needed.

• Handle confidential and sensitive information with the highest level of professionalism and discretion.
  
  

Qualifications & Experience

• Proven experience as an Executive Assistant, Founder’s Associate, or Chief of Staffpreferably within a startup or high-growth environment. (preferred)

• Exceptional organizational skills with the ability to prioritize and execute tasks efficiently.

• Strong problem-solving skills and a proactive approach to tackling challenges.

• Experience in operations, process improvement, or workflow optimization is a plus.

• Ability to learn and implement new software tools to improve efficiency.

• Excellent written and verbal communication skills.

• Experience working remotely across global teams and time zones.

• High level of professionalism, discretion, and adaptability in a fast-moving environment.