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Virtual Assistant

Key Facts

Remote From: 
Full time
Senior (5-10 years)
English

Other Skills

  • •
    Microsoft Office
  • •
    Scheduling
  • •
    Time Management
  • •
    Proactivity
  • •
    Persistence
  • •
    Organizational Skills
  • •
    Willingness To Learn

Roles & Responsibilities

  • Minimum 6 months to 1 year experience as a Virtual Assistant
  • Minimum age of 18 and completion of Senior High School
  • Strong organizational and time management proficiencies
  • Technologically adept with familiarity in desktop sharing, cloud services, VoIP, and MS Office

Requirements:

  • Organize and manage documents and files; perform data entry tasks including compiling lead lists, transcribing meeting minutes, audio recordings, payroll information, and organizing research notes
  • Maintain CRM data, conduct product research, procure goods, obtain samples, and gather information for marketing and sales campaigns
  • Generate and dispatch invoices, monitor payments, and track company expenses; prepare reports based on gathered data
  • Coordinate team schedules and client meetings, arrange travel itineraries, manage emails, and oversee project progress

Job description

We're seeking organized and dedicated Virtual Assistants to join our team, to service our network of businesses worldwide.

Requirements

  • Minimum of 6 months to 1 year experience as a Virtual Assistant.
  • Minimum age of 18 and completion of Senior High School.
  • Exceptional phone, email, and instant messaging communication abilities.
  • Strong organizational and time management proficiencies.
  • Technologically adept, with familiarity in contemporary tools such as desktop sharing, cloud services, and VoIP.
  • Proficient in word-processing software and spreadsheets, such as MS Office.
  • Familiarity with online calendars and scheduling platforms, such as Google Calendar.
  • Demonstrates a proactive attitude and eagerness for training opportunities.
  • Able to work the night-shift.

Duties and Responsibilities

  • Organize and manage documents and files efficiently.
  • Handle data entry tasks, including compiling lead lists, transcribing meeting minutes, audio recordings, managing payroll information, and organizing research notes.
  • Conduct product research, procure goods, and obtain samples securely.
  • Maintain, update, and gather information for marketing and sales campaigns using a CRM system.
  • Generate and dispatch statements or invoices, monitor payments, and track company expenses.
  • Gather data on trends, industry best practices, and other publicly available information to prepare reports for comparative analysis.
  • Oversee project progress, facilitate internal communication, and organize company data.
  • Coordinate team schedules, preempt scheduling conflicts, and ensure clients are punctual and well-prepared for meetings.
  • Arrange travel itineraries, book accommodations, rental vehicles, etc.
  • Handle incoming calls, schedule appointments, and conduct informational inquiries.
  • Manage email correspondence, follow up on communications, organize inbox according to client preferences, and alert clients regarding important emails.
  • Undertake miscellaneous tasks as required.

Technical Requirements:

  • USB Headset
  • Functional Webcam
  • Functional Computer
  • Internet Service with a minimum speed of 25 Mbps via cable connection

Benefits

  • Comprehensive Health Insurance Coverage (HMO)
  • Performance-Based Incentive Programs
  • Embracing and Inclusive Workplace Culture
  • Continuous Upskilling and Development Opportunities
  • Full Work-From-Home Arrangement
  • Dedicated and Supportive Team Environment
  • Pathways for Professional Advancement
  • Engaging and Enjoyable Work Atmosphere

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