Project Administrator (US - EST/CST)

This is a remote position.

JMW is a transformation consultancy, empowering leaders to shape the future of their organizations. For nearly 40 years, some of the world’s most successful business leaders have trusted us to help them lead their organizations to achieve extraordinary performance. Our clients are forward thinking leaders who believe the human element – how they provide leadership and engage their people – is the decisive factor in organizational success.

We work with businesses to understand the precise nature of the strategic leadership challenges they face and design customized interventions to help them address those challenges. Our seamless approach empowers clients to chart a new course for their teams and/or organization while building leadership capability through real-time application and practice.

JMW’s services match the aspirations of our clients, staff, and partners. We are keenly focused on the transformation in business and the world today marked by the shift from a unitary focus on superior financial returns for shareholders to superior returns for humanity.

The Opportunity

We seek a self-directed, bright, service oriented and tech-savvy seasoned administrative professional who will provide full-time support to the engagement team members (management consultants). Duties include but are not limited to preparing travel schedules; arranging travel and accommodations; managing calendar and scheduling meetings; drafting correspondence; and project coordination. The ideal candidate will have executive presence and stature, representing JMW in client facing environments virtually and over the telephone.

You will interact with employees, management, clients, and external stakeholders positively and professionally. The Project Administrator will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities.

Responsibilities will include but are not limited to:

Proactively look for ways to assist the engagement team members in meeting day-to-day client engagement needs and other projects.  

Coordinate logistics engagement team programs including meetings, sessions, workshops, special projects, and events.

Assist with the creation and preparation of client team materials – slides, proposals, program materials, and engagement launch decks.

Review and proofread all documents, reports, and correspondence prepared for format, content, grammar, spelling and make edits as necessary to ensure quality.

Create and/or edit high quality reports, proposals, graphics, and presentations (PowerPoint and Word)

Manage and organize calendars/schedules for engagement team members.

Be a key resource for organizing, scheduling, and coordinating meetings (internal and client) including conference calls, video-conferences, and sales events (e.g., client work sessions)

Develop good client relationships via telephone and manage client requests (documents, research, resources)

Manage organization/structure of client databases, update entries, implement systems for database maintenance.

Make travel arrangements and provide consolidated itineraries.

Miscellaneous administrative duties: mail, faxing, copying, phones, and filing

Maintain a flexible approach and attitude towards assisting others.

Strong organizational skills and ability to multitask.  

Strong knowledge of internal/client contacts and resources

Knowledgeable of JMW specific products and services

Maintain client files, databases, and records.

Technical Competencies/Skills Required:

Advanced knowledge of office software (Microsoft Word, Excel, PowerPoint, Outlook, Dropbox, Zoom, MS Teams)

Excellent written and verbal and communication skills (e.g. writing skills, grammar, punctuation, spelling, proofing, editing, and writing)

Database savvy, Internet, and Research skills

Qualifications:

• 10 years of administrative support, preferably in professional services
  
• Experience working at the C-Suite Level
  
• College or university degree not required but considered an asset.
  
• Exceptional attention to detail
  
• Experience working in a remote environment.
  
• **Competency test and/or results will be required
  

Why JMW:

·       We attract people who share similar characteristics, ideals, values and commitments with the company. JMW’s core values are Impact, Collaboration, Purpose-Driven and Work-ability. Our people deem a relationship with JMW as a special opportunity to further their professional purpose and self-expression, consistent with the company’s strategy and objectives.

·       JMW offers purpose-driven work, unique culture, benefits or benefits stipend, bonus based on company and individual performance, and the opportunity to work with domestic and global client organizations.

·       JMW encourages applications from qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity. We foster an inclusive culture that enables everyone to achieve their full potential and enjoy a fulfilling career with us.

·       Special Notes:

·       Proof of work authorization required.

·       For more information about JMW, please review our website at https://www.jmw.com.

·       No emails or telephone calls please.