XTN-C950392 | ACCOUNTS PAYABLE SPECIALIST

The Accounting Clerk A/P is responsible for the verification and input of invoices for vendors. This role also assists with audits, ensuring that invoices are accurate and that proper accounting procedures are followed as payment for services are made.

• Work-From-Home arrangement.
• Internet and Mobile Allowance.
• Upon hiring
• Internet Allowance: 2500
• Mobile Allowance: 500
• Upon Regularization
• 10 Days Vacation Leave
• 10 Days Sick Leave
• HMO
• 3 Years Of Work Anniversary as Regular Employee
• Rice Subsidy
• Birthday Leave
• 14th Month Pay
• 5th Year Of Work Anniversary as Regular Employee
• Retirement Plan
• +1 total Free HMO Dependent
• 15 Days Of Vacation Leave
• 7th Year Of Work Anniversary as Regular Employee
• 20 Days Of Vacation Leave
• +2 total Free HMO Dependent

• ESSENTIAL RESPONSIBILITIES AND PRINCIPAL ACCOUNTABILITIES

  Denotes "essential functions" in accordance with the guidelines of The Americans with Disabilities Act.  The essential functions of this position include, but are not necessarily limited to, those specifically identified in this description.  The position and its essential functions may change over time and these changes may not necessarily be reflected in the position description.  The Company may, at its sole discretion, add to, change, or expand the essential or marginal functions of the position.

  • Must promote and live up to the Intelletrace core values:

  Communication, Teamwork, Respect, Accountability, & Learning

  • Responsible for auditing and entering invoices and credits Vendor accounts on a monthly basis
  • Maintains accurate records and control reports
  • Reviews invoices for accuracy, submitting for approval, and attaching appropriate documentation
  • Organize and maintain accounting files
  • Reconciles vendor statements, researches and assists with corrections of any identified discrepancies
  • Sends all disputed amounts found to Service Delivery Team for proper filing
  • Assists in documentation of departmental workflows and processes
  • Performs various clerical duties such as word processing, data entry
  • Performs other related duties as assigned or requested

• COMPETENCIES

To perform the job successfully, an individual should demonstrate the following competencies:

• Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
• Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
• Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
• Customer & Vendor Service – Manages difficult customer and /or Vendor situations with ease; Responds promptly to situational needs and resolves identified issues with customers and/or Vendors
• Planning/Organizing - Prioritizes and plans work activities daily; Uses time efficiently and plans for additional resources.
• Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
• Dependability   - Follows instructions; Takes responsibility for own actions; Completes tasks on time.

• • Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
  • Accountability - projects, and problems; is results-oriented: "gets it done"; focuses on the customer's experience and outcome.

• Initiative   - Volunteers readily; Undertakes   self-development   activities; Seeks   increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.

• QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability generally required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• CERTIFICATES AND LICENSES:
• EDUCATION/EXPERIENCE: Associate degree (A.S.) and one to three years related experience and/or training; or equivalent combination of education and experience. Three to five years of field experience is preferred. Previous experience or exposure to the Financial Services industry is helpful.
• LANGUAGE ABILITY: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.  Ability to write reports, business correspondence, and procedure manuals.  Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• MATH ABILITY:  Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.  Ability to apply concepts of basic algebra and geometry.
• REASONING ABILITY: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.  Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• COMPUTER & TECHNICAL SKILLS: To perform this job successfully, an individual should be proficient in Microsoft Office Suite of professional software programs; and have knowledge on applicable databases, systems and vendor software programs.  The individual must also have knowledge of office operations