Executive Assistant w/ project management exp

Position: Executive Assistant w/ project management experience
Schedule: EST

Tasks required:

• Maintain and coordinate executive calendars, ensuring effective time management and scheduling of meetings, appointments, and travel arrangements

• Plan, book, and organize complex domestic and international travel itineraries, including flights, accommodations, and ground transportation as needed

• Prepare and edit reports, presentations, and documents, while maintaining an organized filing system for easy retrieval

• Assist in preparing meeting agendas, taking meeting minutes, and ensuring timely distribution of materials to participants

• Provide project support by conducting research, gathering data, and assisting with project coordination and follow-ups

• Handle sensitive and confidential information with the utmost discretion and professionalism

• Proactively identify and resolve administrative issues, demonstrating a solution-oriented approach

• Collaborate effectively with other team members and departments to ensure seamless workflow and the achievement of organizational goals

• Other ad hoc tasks that would be assigned

Requirements:

• Minimum of 3 years working experience as a Virtual Executive Assistant for C-level executives or a relevant role

• Experience in project management

• Strong working knowledge of G Suite and/or MS Office (specifically word-processing and spreadsheet software)

• Experience with online meeting software (like Zoom, Gmeet or WebEx), online chat/instant messaging, and group sharing platforms like Slack

• Strong proficiency in office software and communication tools

• Proficient with online calendars and scheduling (Calendly, Google Calendar)

• Excellent verbal and written English communication skills

• Discretion and the ability to handle confidential information

• Excellent phone, email and instant messaging communication skills

• Highly organized and detail-oriented; able to efficiently prioritize multiple tasks

• Adaptability and a proactive mindset

• Exceptional organizational skills and the ability to complete tasks with little supervision