Offer summary

Qualifications:

Minimum 3 years of experience in accounting, office management, or business operations., Proficiency in QuickBooks Online, Excel or Google Sheets, and payroll platforms such as Justworks., Strong organizational and problem-solving skills with a systems-oriented mindset., Ability to work independently and manage multiple responsibilities in a small team environment..

Key responsibilities:

Manage all aspects of Accounts Payable, Accounts Receivable, and Collections.

Oversee day-to-day studio operations and streamline administrative systems.

Support strategic initiatives by identifying operational improvements and assisting with marketing activities.

Prepare financial reports and ensure compliance with payroll and tax requirements.

Job description

Accounting & Operations Manager

We’re looking for someone who’s equal parts accountant, operations specialist, and systems thinker. In this role, you will manage the books, handle payroll, and keep us financially organized—but you’ll also play a vital role in shaping how our business operates and scales.

If you're someone who enjoys solving operational challenges, streamlining workflows, and wearing multiple hats in a fast-paced, growing small business, we’d love to hear from you.

Key Responsibilities

Accounting & Finance

Manage all aspects of Accounts Payable, Accounts Receivable, and Collections
Track and categorize both operational expenses and project-specific costs
Create and maintain project-specific profit and loss statements and generate firm-wide financial reports
Prepare timely and accurate financial data for monthly tax reviews
Maintain clean, reconciled books (QuickBooks Online preferred)

Payroll & Compliance

Collect employee hours in Buildertrend and enter them into Justworks for bi-monthly payroll processing
Manage and update resale certificates, W-9s, and other compliance documentation

Office Management

Oversee the day-to-day studio operations to ensure efficiency
Streamline vendor management, purchasing processes, and internal administrative systems
Maintain digital filing systems and operational documentation

Strategic Operations & Marketing Support

Identify and implement improvements to business operations and support scalable growth
Collaborate on software evaluations, vendor sourcing, and project management tools
Provide support for basic marketing initiatives such as newsletter coordination, CRM tool research, and contact database updates
Track project milestones to enhance visibility and planning across teams

Requirements

Qualifications

Minimum 3 years of experience in accounting, office management, or business operations
Proficiency in QuickBooks Online, Excel or Google Sheets, and payroll platforms such as Justworks
Strong organizational and problem-solving skills with a systems-oriented mindset
Comfortable working independently and managing multiple responsibilities in a small team environment
Proven ability to streamline processes and improve internal workflows
Bonus: Experience working with creative teams or in the construction industry

System Requirements

At least 15mbps for the main internet and at least 10mbps for backup

A desktop or laptop that has an i5 processor with at least 8 GB RAM and an i3 processor for backup
Note: Back-ups should still be able to function when there is a power interruption
A webcam
Noise-canceling USB Headset
Quiet, Dedicated Home Office
Smartphone

Benefits

Benefits

Join Our Dynamic Team: Experience our fun, inclusive, innovative culture that values your unique contributions and supports your professional growth.
Embrace the Opportunities: Seize daily chances to learn, innovate, and excel. Make a real impact in your field.
Limitless Career Growth: Unlock a world of possibilities and resources to propel your career forward.
Fast-Paced Thrills: Thrive in a high-energy, engaging atmosphere. Embrace challenges and reap stimulating rewards.
Flexibility, Your Way: Embrace the freedom to work from home or any location of your choice. Create your ideal work environment.
Work-Life Balance at Its Best: Say goodbye to stressful commutes and hello to quality time with loved ones. Achieve a healthy work-life integration to perform at your best.