Offer summary

Qualifications:

Proven experience as an executive assistant or in a similar administrative role., Strong organizational and time-management skills, with the ability to handle multiple tasks efficiently., Excellent communication skills, both written and verbal., Discretion and confidentiality when handling sensitive information..

Key responsibilities:

Manage complex domestic and international travel arrangements for executives.

Prioritize and organize the executive's calendar, meetings, and correspondence.

Conduct research and handle procurement processes for personal and professional needs.

Provide comprehensive administrative support, including preparing presentations and managing confidential information.

Job description

About Penbrothers

Penbrothers is an HR & remote talent management partner and one of the fastest growing companies in the Philippines. We provide talented Filipinos with global opportunities in highgrowth startups and dynamic companies, from the comfort of their own homes.

About the Client

Our client is a highly experienced business leader with a strong background in strategic leadership and corporate governance. They have held numerous director and chairman roles across various industries. With a strong foundation in both engineering and business management, our clients career demonstrates a history of successfully leading organizations and driving strategic initiatives.

About the Role

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to a principal of a dynamic family office with significant investments in Private Equity, Venture Capital, and other diverse asset classes. This role requires a professional who can seamlessly manage administrative tasks while also understanding the fastpaced and confidential nature of investment activities.

Work schedule: 9:00 am to 6:00 pm Singapore time PH time

Work arrangement: Remote

What you’ll do

Extensive Travel Management: Coordinate and book complex domestic and international travel arrangements, including flights, accommodations, ground transportation, and detailed itineraries, ensuring efficiency and costeffectiveness.
Email and Calendar Management: Proactively manage and prioritize a demanding executive calendar, scheduling meetings, appointments, and calls. Efficiently manage email correspondence, drafting responses, flagging urgent matters, and organizing the inbox.
Procurement and Research: Conduct thorough research for various personal and professional purchases, identifying optimal solutions, negotiating with vendors, and managing the procurement process from inquiry to delivery.
Comprehensive Administrative Support: Handle a wide range of administrative tasks, including preparing presentations, organizing documents, managing expenses, maintaining organized filing systems (digital and physical), and handling confidential information with the utmost discretion.
Investment Support (Preferred): Assist with light research related to investment opportunities, prepare summary documents, organize investor materials, and maintain confidentiality regarding sensitive financial information.