Executive Assistant

Location: Remote
Availability: 40 hoursweek
Compensation: Competitive, based on experience

Are You the One Who Turns Project Chaos Into Smooth Execution?

We partner with missiondriven engineering founders who are building fast, thinking big — and need a reliable right hand who can keep things moving with structure, polish, and proactivity.

They’re overwhelmed by:

• RFPs and proposals that never get submitted in time
• Design assets and case studies that live in 14 different folders
• Admin todos falling through the cracks
• Project systems that should work — but no one’s leading them
• Big ideas and no time to execute

• They don’t need someone to just take notes.
  They need someone to get it done.

  A proactive, organized, designsavvy assistant who can juggle deadlines, deliver beautifully, and think one step ahead.

  What You’ll Actually Be Doing

  You won’t just manage a calendar or send reminders.
  You’ll take ownership of project, proposal, and process execution — working directly with founders to keep engineering operations tight and clientfacing materials worldclass.

  You’ll take ownership of:

  1. Project Coordination & Process Implementation
  ● Work with founders to roll out and optimize project management systems
  ● Coordinate across teams to ensure timelines, deliverables, and status updates stay on track
  ● Identify workflow inefficiencies and propose improvements

  2. Proposal & RFP Development
  ● Prepare, design, research, and submit RFPs and proposals for engineering projects
  ● Manage deadlines, compliance requirements, and submission formatting
  ● Maintain and organize proposal templates, assets, and case studies

  3. Design & Collateral Creation
  ● Create visually compelling onepagers, case studies, pitch decks, and internal materials
  ● Use Adobe InDesign to maintain a professional, onbrand aesthetic
  ● Support the founders with visual storytelling that wins clients

  4. Admin Operations & Founder Support
  ● Manage client correspondence, internal communication, and scheduling through G Suite
  ● Oversee data entry, database updates, and administrative workflows
  ● Maintain organized digital systems that allow the team to operate at scale

  5. Marketing & Social Media (Future Growth Area)
  ● Support future marketing initiatives including content planning and social media presence
  ● Coordinate scheduling and engagement using basic marketing tools as the brand expands

  You’ll Love This Role If You…
  ● Are equal parts creative and organized — you love a greatlooking doc and a tight deadline
  ● Thrive in highgrowth environments where every day looks a little different
  ● Can take a blank page and turn it into a proposal that wins business
  ● Have strong intuition, spot gaps before they happen, and love being the right hand
  ● Get things done fast, without sacrificing quality or clarity

  You Might Be a Fit If You’ve…
  ● Worked as an executive assistant, project coordinator, or creative admin in a fastpaced setting
  ● Created decks, proposals, or marketing collateral using Adobe InDesign
  ● Supported engineering, architecture, or construction teams with technical deliverables
  ● Managed RFPs, bids, or complianceheavy submission processes
  ● Used G Suite and project tools to streamline operations

  This Role Isn’t for You If…
  ● You’re waiting for someone to tell you what to do each day
  ● You avoid working with deadlines or technical documents
  ● You struggle with details or design
  ● You aren’t comfortable juggling both creative and operational work

  Sound Like You?

  We don’t hire tasktakers. We hire Unicorns — resourceful, proactive operators who bring order to complexity and beauty to the process.

  If you’re ready to support a highimpact engineering team and make real moves behind the scenes, apply now.
  You won’t just support a company.
  You’ll help build its momentum. 🚀

  Requirements

  • Executive assistant or administrative support experience (musthave)
  • Proficiency in Adobe InDesign for graphic design and marketing material creation (musthave)
  • Strong project management skills with experience implementing organizational systems (musthave)
  • Experience with RFP preparation and proposal writing, preferably in professional services
  • Highly intuitive and proactive approach with excellent written and verbal communication skills (musthave)
  • Familiarity with engineering or construction industry terminology and social media management (nicetohave)

  • Benefits

    • Unlimited earning potential if you choose to take on multiple clients and have the capacity
    • • Generous health allowance to support your wellbeing
      • Profitsharing opportunities as the company grows
      • Access to exclusive upskilling and training in AI, operations, and leadership
      • Monthly raffles and performance bonuses
      • A tightknit, supportive community and a dedicated Talent Success Manager to guide your journey