7-8 years of experience in a similar executive secretary role.
Proven ability to manage complex schedules and coordinate meetings.
Excellent communication and interpersonal skills.
Strong time management and organizational abilities.
Requirements:
Manage the MD's calendar and coordinate meetings.
Handle incoming calls and electronic communications on behalf of the MD.
Prepare reports, summaries, and background documents as needed.
Coordinate travel arrangements and office activities, ensuring confidentiality.
Job description
We are looking for an Excecutive Secretary to manage the MDs office for our client which is one of India’s top home fabric brand.
Job Profile:
Would be responsible for calendar management, requiring interaction with both internal and external customers and coordinate a variety of complex executive meetings
Answer phones and direct and guide all incoming calls promptly and efficiently.
Communicate and handle incoming and outgoing electronic communications on behalf of the MD
Review and summarize miscellaneous reports and documents; prepare background documents and answer outgoing mail as necessary.
Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
Updating the Travel schedule and hotel reservations
Ensure that all confidential & sensitive information is securely handled, stored as appropriate & no such information is divulged or made accessible to unauthorized person.
Coordinate various meetings from MD’s office and look after day to day activities in MD’s office.
Follow up and coordination with various departments of HO and plants for updates on the actions taken (Finance, yarn purchase & imports)
Record Management
Maintaining contact database of the MD
Coordinate and followup on all tasks assigned by the top management within the allotted deadlines
Schedule and coordinate meetings, conferences, conference calls, internal sessions, special events, etc.
Manage correspondences and communication as per the instructions and maintaining confidentiality at all levels.
Research work for a work area given by the MD
Organizing & coordinating events & conferences.
Organize and maintain the office filing system.
Screen and pay the Invoices on time received for payment after the approval from the MD.
