Office Coordinator, Remote, 108 K 131 K, Growth Opportunities

This is a position within Keller Executive Search and not with one of its clients.

Eager to keep a global executive search firm running smoothly while supporting dynamic teams? Become our Office Coordinator at Keller Executive Search and excel in a vibrant, teamoriented atmosphere. Youll manage office operations, coordinate logistics, and contribute to seamless recruitment processes. Perfect for those seeking an office coordinator job in a growing talent firm.

Key Responsibilities:

• Oversee daily office operations, including supplies, vendor management, and facility maintenance.
• Coordinate scheduling for team meetings, interviews, and office events.
• Handle incoming communications, routing calls, emails, and inquiries efficiently.
• Maintain organized records, databases, and filing systems for operational efficiency.
• Assist with onboarding new hires, preparing materials, and coordinating training.
• Support administrative tasks like expense tracking and report compilation.
• Facilitate virtual and inperson collaborations with global teams and clients.

• Requirements

  • Experience as an Office Coordinator, Administrator, or similar support role.
  • Familiarity with office software like Microsoft Office and collaboration tools (e.g., Slack, Zoom).
  • Strong organizational skills with the ability to juggle multiple priorities.
  • Excellent communication and interpersonal skills.
  • Ability to manage confidential information responsibly.
  • Detailoriented with problemsolving aptitude.
  • Team player who thrives independently when needed.
  • Flexible in adapting to evolving office needs.

  • Benefits

    • Compensation and Benefits (Upfront Highlights):
    • Competitive salary: 108,000–131,000 annually (depending on experience).
    • Comprehensive health insurance (medical, dental, and vision).
    • Paid Time Off (PTO) including vacation, holidays, and personal days.
    • Paid Sick Leave.
    • Significant opportunities for professional growth, skill development, and career advancement.
    • Supportive, inclusive, and diverse work environment valuing collaboration and innovation.
    • The chance to make a meaningful impact by ensuring smooth operations in talent connection.
    • Professional Growth
    • Experience in a fastgrowing international organization.
    • Opportunity to expand into coordination for recruitment projects.
    • Handson skillbuilding in office management and team support.

    • Company Culture

      • Flat management structure with direct access to decisionmakers.
      • Friendly, collaborative U.S.based team empowering innovation.
      • Open communication environment.
      • No bureaucracy or rigid hierarchies.
      • Resultsoriented approach.

      • Why Join Keller Executive Search:

        Global Reach and Impact

        Join a toptier international executive search firm with worldwide reach. Youll gain exposure to U.S. markets, global stakeholders, and highstakes talent acquisition that drives transformative business growth.

        Career Acceleration

        Thrive in a flat, resultsoriented structure with direct access to decisionmakers, offering rapid professional development, handson learning in executive recruitment, and clear paths to expand your responsibilities in a scaling organization.

        Collaborative and Inclusive Culture

        Team up with a friendly crew that fosters open communication, celebrates diversity, and values innovation—free from bureaucracy, with a focus on teamwork and meaningful contributions to connecting top talent with lifechanging opportunities.

        WorkLife Integration

        Enjoy the flexibility of remote work in a supportive environment that prioritizes your wellbeing, while making a tangible difference in industries worldwide through ethical, highstandard recruitment practices.

        Unmatched Professional Growth

        Benefit from opportunities to work on diverse, highimpact projects, including leadership assessments and HR advisory services, in a company committed to excellence, client success, and longterm employee development.

        Equal Employment Opportunity and NonDiscrimination Policy

        Equal Employment Opportunity Statement

        Both Keller Executive Search and our clients are Equal Opportunity Employers. For all positions, whether with Keller Executive Search or our clients, qualified applicants will receive consideration for employment without regard to race, skin color, religion, sex, sexual orientation, gender identity, gender expression, nationality, age, disability, genetic information, or any other characteristic protected under EU law and the laws of the respective EU member states.

        Commitment to Diversity

        Keller Executive Search and its clients are committed to fostering a diverse and inclusive work environment where all individuals are valued and respected. We recognize and celebrate the cultural diversity across EU member states.

        Reasonable Accommodations

        Both Keller Executive Search and our clients are committed to providing reasonable accommodations to individuals with disabilities, in accordance with EU Directive 200078EC and national laws of EU member states. We engage in an interactive process to determine effective, reasonable accommodations.

        Compensation Information

        For client positions, compensation information will be provided in accordance with applicable EU and national laws. When required by law, salary information will be included in job postings or provided during the recruitment process. We are committed to pay transparency and equal pay for equal work, in line with EU Directive 200654EC and national laws on pay equity.

        Compliance with Laws

        Both Keller Executive Search and our clients comply with EU laws, directives, and regulations, as well as national laws of EU member states governing nondiscrimination in employment. This policy applies to all employment terms and conditions, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

        Workplace Harassment

        Both Keller Executive Search and our clients expressly prohibit any form of workplace harassment based on any protected characteristic under EU law and the laws of EU member states. This includes, but is not limited to, harassment based on race, ethnic origin, religion, sex, sexual orientation, gender identity or expression, nationality, age, disability, or genetic information.

        Data Protection and Privacy

        We process personal data in compliance with the General Data Protection Regulation (GDPR) and applicable national data protection laws. For more information about how we collect and process personal data for recruitment and employment purposes, please review our Privacy Policy at .

        Pay Equity

        Both Keller Executive Search and our clients are committed to pay equity and conduct periodic pay equity analyses in accordance with applicable EU and national laws.

        Working Time and Leave

        We comply with EU Directive 200388EC concerning certain aspects of the organization of working time, as well as national laws of EU member states regarding working hours, rest periods, and leave entitlements.

        Health and Safety

        We are committed to providing a safe and healthy work environment in accordance with EU Framework Directive 89391EEC on Safety and Health at Work and relevant national laws of EU member states.

        Works Councils and Employee Representation

        We respect the rights of employees to form and join works councils and other forms of employee representation in accordance with EU Directive 200938EC and national laws of EU member states.

        CountrySpecific Declarations

        While this policy provides a general framework applicable across the EU, its important to note that specific employment laws can vary significantly between EU member states. To ensure full compliance with local regulations, we make the following provisions:

        1. Local Law Compliance: In addition to EUwide regulations, we comply with all national laws and regulations of the specific EU member state where the employment takes place.
        2. CountrySpecific Addenda: For each EU country where we operate, we maintain countryspecific addenda to this policy. These addenda outline any additional requirements, protections, or procedures mandated by national law that go beyond or differ from EUwide standards.
        3. Language Requirements: In countries where local law requires that employment policies be provided in the local language, we will make available a properly translated version of this policy and its countryspecific addendum.
        4. Notification of Applicable Laws: During the recruitment process, candidates will be informed of the specific national laws that apply to their potential employment, in addition to EUwide regulations.
        5. Regular Updates: We commit to regularly reviewing and updating our countryspecific addenda to reflect any changes in national employment laws.
        6. Precedence of National Law: Where national law provides greater protection or additional rights to employees beyond what is outlined in this general EU policy, the national law will take precedence.
        7. Specific Declarations: Where required by national law, we will make specific declarations regarding matters such as:
        8. • Pay transparency and gender pay gap reporting
           • Working time arrangements
           • Collective bargaining agreements
           • Data protection and privacy measures
           • Whistleblower protection mechanisms
           • Any quota systems for underrepresented groups in employment
           • • Access to Information: Employees and candidates can request information about the countryspecific policies applicable to their employment or potential employment by contacting .

             • Genetic Information

               In accordance with EU and national laws, both Keller Executive Search and our clients do not discriminate based on genetic information. We do not request or require genetic information from applicants or employees, except as permitted by law.

               Local Laws

               Both Keller Executive Search and our clients comply with all applicable local laws and ordinances regarding employment practices in the areas where we operate within the EU.

               Note: This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment laws and requirements may vary depending on the employer and location within the EU.