Offer summary

Qualifications:

Bachelor's degree in Business Administration, Accounting, or a related field., At least 2 years of experience in project operations, vendor onboarding, or accounting support, preferably in construction., Proficiency in NetSuite for processing POs and managing vendor data., Knowledge of construction budget workflows, insurance certificates, and permitting requirements..

Key responsibilities:

Onboard new vendors and maintain vendor documentation.

Process purchase requests and POs in NetSuite and ACC.

Participate in invoice approval workflows and submit finalized invoices.

Ensure compliance by collecting and verifying insurance certificates and permits.

Project Operations Specialist JD

Accounting Support:

Onboard new vendors for Corporate and Construction team support

Maintain and monitor the PO Request Responses Form. Coordinate with the Finance team to ensure all GL coding is provided on the PO Request Responses Form.

Process PO requests in NetSuite (2xper week)

Ensure each PO request includes all required supporting documentation (i.e., subcontractorconsultant agreements, proposals)

PostACC Budget Upload:

Once project budgets are uploaded to Autodesk Cloud Construction (ACC), participate in the contract workflow

Process related POs in NetSuite

Invoice Processing:

Participate in the invoice approval workflow within ACC

Once invoices are approved, generate PDF copies and submit finalized invoices to purchasing@samara.com for processing

Compliance:

Collect certificates of insurance from all subcontractors and consultants. Verify that coverage limits meet compliance requirements

Assist with requesting Certificates of Insurance from each carrier (Founder’s Shield. Progressive, State Fund) as required for permitting

Assist with requesting business licenses

Qualifications

Education & Experience

Bachelors degree in Business Administration, Accounting, or a related field preferred.

At least 2 years of experience in project operations, vendor onboarding, or accounting support—ideally in the construction industry.

Experience working with USbased companies and familiarity with US Pacific Time (Los Angeles) work hours.

Technical Skills

Proficient in NetSuite for processing POs and managing vendor data.

Familiarity with Autodesk Cloud Construction (ACC) and construction budget workflows.

Proficiency in Microsoft Excel, Google Sheets, and PDF editing tools.

Knowledge & Competency

Understanding of GL coding, PO lifecycle, and invoice approval processes.

Knowledge of certificates of insurance (COIs) and permitting requirements.

Detailoriented and highly organized with a strong sense of accountability.

Soft Skills

Strong communication and coordination skills to liaise with vendors, finance, and insurance carriers.

Proactive, selfstarter with the ability to manage multiple tasks and deadlines remotely.

Strong problemsolving skills and a collaborative mindset.

Key Performance Indicators (KPIs)

Ontime PO Processing. Ensure prompt and accurate processing of purchase orders.

Accurate Vendor Onboarding. Complete vendor setup with all required documentation.

Timely Invoice Submission. Submit finalized invoices promptly after approval.

Active Budget Workflow Participation. Support contract and budget workflows as assigned.

Compliance Documentation Collection. Maintain uptodate certificates of insurance from vendors.

Responsive License & Insurance Coordination. Coordinate with carriers and agencies as needed for permits and licenses.

Accurate GL Coding Support. Provide correct GL codes and documentation in coordination with Finance.