Minimum 18 years of relevant experience in general administration and facility management.
Preferably from the services domain with a background in UG/PG studies.
Strong communication skills in English and vendor management experience.
Experience in lease administration, office setup, and compliance with safety regulations.
Requirements:
Oversee and coordinate administrative procedures and systems.
Manage facilities and administrative staff across multiple locations in India.
Handle lease administration, new office setups, and vendor management.
Ensure compliance with health, safety, and building regulations.
Job description
Hi to all Enthusiasts out there , We are hiring for a reputed Banking client of ours for the below positions :
Job Heading
We are looking for a passionate individual, having any UGPG background, preferably from services domain with Minimum 18 years of relevant work experience in General Administration, Facility management, and office inventory management.
Desirable Profile
Total Relevant Experience: 18+ Years.
Location : Ghansoli
Notice Period : Immediate Joiners or Max 30 Days .
Designation : Vice President Facility ManagerGeneral Administration.
Skills: Good communication skills in English, administrative & facilities activity, Lease administration and new offices setup, vendor management, housekeeping administration.
Other Roles and Responsibilities
Planning and coordinating administrative procedures and systems and devising ways to streamline processes
Lead, oversee and direct the staff responsible for administrative services
Manage overall administrative & facilities activities Pan India ( for Multiple Locations)
Lease administration and new offices setup with TAT as and when required for business (for Multiple Locations)
Achieves financial objectives by anticipating requirements; submitting information for budget preparation; scheduling expenditures; monitoring costs and optimize resources
Maintains administrative staff by recruiting, selecting, orienting, and training employees; maintaining a safe and secure work environment; developing personal growth opportunities.
Identification of NEW Facility as need be.
Liaising with various government agencies
Accomplishes staff results by communicating job expectations; planning, monitoring, and appraising job results; coaching, counseling, and disciplining employees; initiating, coordinating, and enforcing systems, policies, and procedures.
Purchases printed materials and forms by obtaining requirements; negotiating price, quality, and delivery
Serve as the liaison between administrative personnel and senior management when it comes to Housekeeping and Facility Management
Vendor Management
Ensure the organizations compliance with applicable health, building, zoning, and safety licensing and certification requirements.
Ensure that all facilities, furniture, fixtures and equipment and other assets are properly and carefully maintained
Optimization of Resources: Develop systems to economize on consumables as far as possible, without compromising quality and ensure that wastefulness is avoided.
Ensure proper standards of health, hygiene and safety in facilities
Maintain and continuously improve the quality of service and standards in offices. Engage quality services and monitor them on a daily basis with utmost care; report any damage or bad quality to concerned and initiate necessary steps to correct the same
Collaborate with management to identify and deliver the required administrative support operations for the organization.
Arrange and coordinate corporate eventsprograms
Monitor inventory of office supplies, furniture, equipment, etc. and the purchasing of new material with attention to budgetary constraints
Manage administrative work such as mailing, file maintenance, recordkeeping, MIS
Other general responsibilities as instructed by management.
Primary activities need to be performed.
Sr no GA Related
1 IT and Non Assets Tagging and Inventory management
2 User Cab booking for office travel
3 User flight and VISA booking for office travel
4 User Hotel room bookings
5 MGS User Access Card, Group User creation, modification, Deletion and maintain the record
6 MGS User Access Card Monthly report and Audit report
7 Assigning Drawer and Locker for MGS user and Maintained the record
8 Assigning and maintaining Stationery as per the business requirement
9 AHC maintained with coordination with Vendor
10 Managing Corporate SIM and billing Airtel and Vodafone
11 Pest Control
12 Managing Stamps, Keys of Safe, drawer and locker
13 Office Car maintenance
14 Maintaining Driver duty report
15 Maintaining Car logs
16 Fuel and FAST TAG refilling arrangement
17 Facility Team management
18 Maintained of electrical equipments
19 HO Reporting regarding GA related items
20 Maintaining Facility managements and monitoring attendance
21 UPS Online and Offline testing with coordination with Vendor
22 Voucher management
23 Courier management, services and billing
24 Agreement management
25 BCP Site maintenance
26 Fire Drill
27 CCTV system management
28 Night Shift Facility management including staff pickup and drop service.
