Senior Administrative Coordinator I

Agency

Department

Our Commitment   

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.   

Who we are

As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.   

What we want 

The Senior Administrative Coordinator I coordinates administrative support to the Executive Director for Rural Medicine and the Rural Medical Education Director. This role is essential to the efficient operation of leadership activities related to rural health initiatives, rural medical education, community engagement, and academic partnerships

What you need to know

Salary: Will be commensurate based on the selected hire’s education and experience.  

Special Instructions: A cover letter, resume, and contact information for three professional references (to include at least one previous supervisor) are strongly recommended. You may upload all three on the application under CV/Resume or upon answering the questionnaire you may attach the documents.  

Travel: This role may require occasional travel to rural clinical sites and event locations across the state.

Schedule: Remote or hybrid work arrangements may be considered in alignment with program needs and university policy. This position may require work beyond normal office hours and/or work on weekends.

Please note: This position is grant funded; future employment may be contingent upon future funding.  

Qualifications

Required Education and Experience

• Bachelor’s degree in applicable field or equivalent combination of education and experience

• Six years of related experience in office administration.

Preferred Qualifications

• Experience supporting executive-level leadership in an academic setting.

• Strong communication skills and experience with event coordination, especially across geographically dispersed teams.

• Proficiency in Microsoft Office Suite, Zoom, Teams, and travel/conference management systems.

• Previous TAMU experience.

• Experience with project support/coordination

Knowledge, Skills, and Abilities

• Knowledge of word processing, spreadsheet, and presentation applications.

• Ability to organize work effectively and prioritize objectives with a high level of discretion and independent judgment and initiative.

• Ability to multitask and work cooperatively with others.

• Excellent Interpersonal and communication skills.

• Excellent Planning and organization skills.

Responsibilities

Administrative Coordination

• Manages complex calendars and schedules for both directors, coordinating internal and external meetings, rural site visits, stakeholder engagements, and university-related functions.

• Prioritizes meeting requests and ensures preparation materials are compiled in advance.

• Tracks and follows up on action items, ensuring timely completion of administrative and operational deliverables.

• Drafts, edits, and manages high-level correspondence including reports, presentation materials, and formal communication with rural partners, students, and faculty.

• Handles sensitive and confidential information with discretion.

• Evaluates documents submitted for administrator’s signature.

• Prepares agendas, takes minutes, and distributes materials for executive meetings and committee sessions.

• Serves as backup for the property officer and assists with inventory certification.

• May supervise staff or direct volunteers.

Program and Event Coordination

• Provides logistical and administrative support for Rural Medicine Program events such as community roundtables, rural recruitment events, clinical site orientations, and student engagement activities.

• Assists in planning and executing seminars, symposiums, and grant-related functions.

• Offers on-site and virtual support during events, ensuring smooth execution and communication.

• Coordinates travel arrangements for rural outreach, conferences, and clinical education site visits across Texas and other rural regions.

• Develops itineraries and ensures travel aligns with program goals and budget compliance.

• Processes travel reimbursements and serves as a point of contact for logistical coordination.

• Provides additional support as needed to meet program needs.

Records Administration and Compliance

• Assists in compiling reports for accreditation, program development, and institutional updates.

• Maintains organized records of meetings, student placement tracking, partner contacts, and project timelines.

• Interprets and communicates institutional policies, rural program procedures, and compliance

• requirements.

• Coordinates office records retention and maintains office resources

Why Texas A&M University?   

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.   

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums 

• 12-15 days of annual paid holidays   

• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month  

• Automatic enrollment in the Teacher Retirement System of Texas 

• Health and Wellness: Free exercise programs and release time  

• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more   

• Educational release time and tuition assistance for completing a degree while a Texas A&M employee  

• Living Well, a program at Texas A&M that has been built by employees, for employees 

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume’ or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.