Senior Policies, Programs, and Compliance Administrator

Posting Title

Senior Policies, Programs, and Compliance Administrator

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Location

CO - Golden

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Position Type

Regular

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Hours Per Week

40

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Working at NREL

The National Renewable Energy Laboratory (NREL), located at the foothills of the Rocky Mountains in Golden, Colorado is the nation's primary laboratory for energy systems research and development.

Join the National Renewable Energy Laboratory (NREL), where world-class scientists, engineers, and experts are accelerating energy innovation through breakthrough research and systems integration. From our mission to our collaborative culture, NREL stands out in the research community for its commitment to an affordable and secure energy future. Spanning foundational science to applied systems engineering and analysis, we focus on solving complex challenges to deliver advanced, secure, reliable, and cost-effective energy solutions. Our work helps strengthen U.S. industries, support job creation, and promote national economic growth.

At NREL, you’ll find a mission-driven environment supported by state-of-the-art facilities, multidisciplinary research teams, and strong collaborations with industry, academia, and other national laboratories. We offer robust professional development opportunities, and a competitive benefits package designed to support your career and well-being.

Job Description

The Acquisition Services Polices, Programs, and Compliance (PPC) Team ensures the effective development, implementation, and enforcement of procurement policies and procedures within Acquisition Services, the OCFO, and NREL. The primary overall purpose of the Sr. PPC Administrator job is to ensure the effective development, implementation, and enforcement of procurement policies and procedures, manage compliance and quality control, and provide strategic support and training. They are also responsible for solving problems within the programs managed by PPC and ensuring timely project and task completion through collaboration and effective administration of PPC systems. The role requires a high degree of attention to detail and ability to identify discrepencies among policies, procedures, forms, templates, and practice are required. Will be responsible for reviewing and preparing materials for review and approval by executive leadership and DOE partners.

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Basic Qualifications

Relevant Bachelor's Degree and 9 or more years of experience or equivalent relevant education/experience. Or, relevant Master's Degree and 7 or more years of experience or equivalent relevant education/experience. Or, relevant PhD and 4 or more years of experience or equivalent relevant education/experience. Or, relevant JD and 4 or more years of experience or equivalent relevant education/experience. Applies extensive technical expertise, and has full knowledge of other related disciplines. Contributes to the development of new concepts, techniques and standards. Considered internal subject matter expert. Extensive knowledge of laws, regulations, principles, procedures and practices related to specific field. Excellent leadership, project management and problem solving skills. Ability to use various computer software programs.

* Must meet educational requirements prior to employment start date.

Additional Required Qualifications

• Specific Educational Credentials: MUST have foundational digital skills and be able to expertly navigate a PC user interface, proficiently speak/write English. Deep knowledge of supply-chain management and federal procurement practices is required. Experience with government audits such as Contractor Purchasing System Review (CPSR), Procurement Evaluation and Review Team (PERT) audit, Defense Contract Audit Agency (DCAA) audit is preferred.

• Type of Experience: Experience in a procurement compliance role in a federal environment. Policy and procedure development, rollout, and maintenance in a digital environment. Technical writing and editing experience preferred.  Experience with training staff in new office guidance, public speaking preferred.

• Certification & Licenses: None required. Certified Internal Auditor (CIA) preferred and Certified Professional Contract Manager (CPCM) preferred.

• Knowledge: Thorough understanding of procurement laws, regulations (e.g., FAR, DEAR), principles, and practices is required. Understanding of how audits are conducted, and corrective action plans are created & implemented is preferred. Knowledge related to the use of SharePoint, Smartsheet, and document management software is preferred. General knowledge of NREL, OCFO, and Acquisition Services systems is preferred.

• Professional Skills and Abilities: Attention to detail and ability to identify discrepancies among policies, procedures, forms, templates, and practice are required. Strong problem-solving skills and the ability to bring projects through to completion in a timely manner are required.  Technical writing and editing skills are preferred. Ability to learn quickly and use various computer software programs (e.g., SharePoint, Smartsheet) preferred.

Preferred Qualifications

• Policy Development and Implementation: Draft, revise, and enforce procurement policies and procedures, ensuring alignment with Prime contract, and maintaining guidance documentation.

• Compliance Oversight: Monitor procurement activities for adherence to established policies and procedures, including leading internal and ongoing file surveillance efforts. Investigate and resolve compliance violations or irregularities.

• Quality Checking: Review of high-value/high-risk procurement packages for quality and completeness, especially those that are going to be reviewed by DOE. Can also be performed on as needed/requested basis by Acquisition Services management or staff.

• Training Coordination: Collaborate with other teams in Acquisition Services and departments at NREL to deliver relevant training to Acquisition Services and the lab, as necessary.

• Strategic Support: Analyze data to identify trends and recommend improvements or training opportunities for Acquisition Services staff of lab personnel. 

• Problem Solving: Solve issues that arise throughout the management of programs that PPC manages. This may include conflict resolution between members of the PPC team or stakeholders. It may also mean problems with resources, project delivery, or expectations. Problem solving is an essential duty for handling issues programs may face.

• Administration of PPC Systems: Will serve as the main point of contact for AS staff on tools (SharePoint, Smartsheet, Outlook, document management systems) that support the policies and programs maintained by PPC. 

• Collaboration Across the Laboratory: Collaborate with internal AS teams and lab stakeholders (including legal and internal audit) to ensure proper resource involvement and allocation, scope definition accuracy, and proper subject matter expertise involvement throughout the management and maintenance of policies, procedures, forms, and templates. 

• Department Representation: Represents the department in audits, community of practice meetings, and public forums. 

• Project and Task Time Management: Success or failure will often be judged by whether it has been completed/delivered on time. Therefore, meeting deadlines is an essential responsibility for this role. 

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Job Application Submission Window

The anticipated closing window for application submission is up to 30 days and may be extended as needed.

Annual Salary Range (based on full-time 40 hours per week)

Job Profile: Professional IV / Annual Salary Range: $81,500 - $146,700

Job Profile: Professional V / Annual Salary Range: $97,800 - $176,000

NREL takes into consideration a candidate’s education, training, and experience, expected quality and quantity of work, required travel (if any), external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. In compliance with the Colorado Equal Pay for Equal Work Act, a potential new employee’s salary history will not be used in compensation decisions.

Benefits Summary

Benefits include medical, dental, and vision insurance; short*- and long-term disability insurance; pension benefits*; 403(b) Employee Savings Plan with employer match*; life and accidental death and dismemberment (AD&D) insurance; personal time off (PTO) and sick leave; paid holidays; and tuition reimbursement*. NREL employees may be eligible for, but are not guaranteed, performance-, merit-, and achievement- based awards that include a monetary component. Some positions may be eligible for relocation expense reimbursement. Limited-term positions are not eligible for long-term disability or tuition reimbursement.

* Based on eligibility rules

Badging Requirement

NREL is subject to Department of Energy (DOE) access restrictions. All employees must also be able to obtain and maintain a federal Personal Identity Verification (PIV) card as required by Homeland Security Presidential Directive 12 (HSPD-12), which includes a favorable background investigation.

Drug Free Workplace

NREL is committed to maintaining a drug-free workplace in accordance with the federal Drug-Free Workplace Act and complies with federal laws prohibiting the possession and use of illegal drugs. Under federal law, marijuana remains an illegal drug.

If you are offered employment at NREL, you must pass a pre-employment drug test prior to commencing employment. Unless prohibited by state or local law, the pre-employment drug test will include marijuana. If you test positive on the pre-employment drug test, your offer of employment may be withdrawn.

Submission Guidelines

Please note that in order to be considered an applicant for any position at NREL you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

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Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard basis of age (40 and over), color, disability, gender identity, genetic information, marital status, domestic partner status, military or veteran status, national origin/ancestry, race, religion, creed, sex (including pregnancy, childbirth, breastfeeding), sexual orientation, and any other applicable status protected by federal, state, or local laws.

Reasonable Accommodations

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