Job description

Description

TITLE: Operations Assistant – Systems
LOCATION: Remote (possible occasional travel)
REPORTS TO: Executive Vice President, Strategy & Operations
DEPARTMENT: Systems
TYPE: Full Time (September – March)

This position is not eligible for employer visa sponsorship.

WHO WE ARE
CCS Fundraising is an international strategic fundraising firm that partners with nonprofits for transformational change. Since 1947, CCS has empowered many of the world’s greatest organizations across sectors to advance some of the most important causes in history. We plan, manage, and implement programs and initiatives that achieve fundraising goals and mission impact.

CCS provides tailored support to more than 700 nonprofit organizations annually. Headquartered in New York, the firm has over 600 professionals and 18 offices throughout the United States and Europe. Our people are our greatest strength. At CCS, you will join a diverse team of smart, passionate, and resourceful professionals who are driven by purpose and committed to performance.

UNDERSTANDING THE ROLE

We are seeking a self-motivated, reliable, and detail-oriented Operations Assistant to provide direct support to the CCS Systems & Change Management Practice Lead and SVP, Strategy & Operations.

The Operations Assistant will be responsible for calendar management, meeting preparation, travel planning and expense reporting as well as team-centered activities including logistical coordination and support, document preparation, and report generation.

The ideal candidate is highly resourceful, professional, and capable of managing their workload and prioritizing tasks in a fast-paced, deadline-oriented corporate environment. This is a full-time role and an excellent opportunity to build a career in a mission-driven, growing company.

RESPONSIBILITIES

Manage complex executive calendars, schedule meetings, and gather all necessary meeting materials
Coordinate executive communications, including taking calls, responding to emails, and interfacing with internal and external personnel
Make travel and hotel reservations
Manage contact information and ensure timely follow-up to correspondence
Prepare timely expense reports and ensure compliance with all company-wide data entry policies
Support the Systems & Change Management team calendar including team events and select project scheduling and logistics
Support client project onboarding when applicable
Coordinate and update materials, data tracking and reports for internal use
Assist with review and proofreading of internal and external materials and reports
Develop and sustain a level of professionalism consistent with the firm’s mission and values

QUALIFICATIONS

High attention to detail
Strong time management, organizational, and problem-solving skills
Ability to balance tasks and deadlines efficiently
Outstanding written and verbal communications skills
Proficient in Microsoft Office, with the ability to become familiar with firm-wide specific programs
Technologically savvy and adept at learning new programs
Basic graphic design and/or data visualization experience a plus
Friendly and professional demeanor
Bachelor’s degree
1-3 years of related work experience

CCS offers competitive benefits, a dynamic training program, resources, career advancement, mentoring, and networking opportunities. We are an Equal Opportunity Employer and strongly encourage a diverse pool of candidates to apply.

HOURLY RATE: $31.25

The exact rate varies based on years of relevant experience and education.

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