Procurement Support (A.J.) at WeAssist.io

🚀 About the Client 🚀

🏭 Industry Innovator – Partner for brand development and turnkey manufacturing in nutrition and personal care.
🚀 Proven Brand Builder – Launched and scaled over 100 brands, many becoming top sellers on Amazon and in major retail stores.
🛠️ Concierge-Level Support – Guides products from concept through compliance, production, and distribution.
💪 Challenge-Ready Culture – Thrives on fast-paced challenges, self-sufficiency, and hands-on mentorship.
🌟 Transparency & Trust – Built on openness, collaboration, and a shared commitment to client success.

🌟 About WeAssist 💡

🌍 Led by a Founder Who Cares – Reef Colman built WeAssist to empower individuals and create meaningful opportunities that support families.
⚡ Fast & Purposeful Recruiting – We move quickly but prioritize long-term fit, stability, and growth over just filling roles.
🌎 Connecting Global Talent – With 100+ outsourced professionals and growing, we link top talent worldwide with thriving US businesses.
❤️ Giving Back Matters – From building schools to feeding the homeless, we believe true success means making a difference.
🤝 An Inclusive & Thriving Culture – Your skills and unique gifts matter. We create an environment where outsourced professionals don’t just work—they grow.

⚒️ Key Responsibilities of the Procurement Support 📝

➡️ Vendor & Purchase Order Management

➡️ Data Accuracy & System Checks

➡️ Inventory Reporting & Tracking

➡️ Logistics Coordination

➡️ Adhoc Project Support

Additional Information:

Review this Doc first!

How to Prepare for the Recruiting Process -

• https://docs.google.com/document/d/1tCWNqlU4gNG4nQaEeo5iSKNB8A8X7xAlVCMDvZwkdDk/edit?tab=t.0#heading=h.gt6n5ybw2ujb

📢 Why Are They Hiring a Procurement Support?

Our client is on the hunt for a sharp and detail-loving Procurement Support professional to take the wheel on purchasing and production planning so their operations keep moving without a hitch. From managing purchase orders to chasing down vendor updates and keeping pricing on point, you’ll be the one making sure nothing slips through the cracks. You’ll track inventory like a hawk, catch data hiccups before they cause trouble, and tackle roadblocks before they become speed bumps.

If you thrive on staying two steps ahead and love turning potential chaos into smooth sailing, this role was practically made for you. 🚀

✅ Qualifications:

• 🔍 Exceptional Attention to Detail – Accurately manage data, documents, and purchase order information to prevent errors.
• 🧠 Critical Thinking Skills – Ability to work independently, troubleshoot challenges, and think creatively to find solutions.
• 📦 Procurement Support Experience – Background in procurement or purchasing support, preferably within:
  • Food industry
  • Pharmaceutical manufacturing
  • Device and equipment sectors
• 💬 Strong Communication – Confident in liaising with vendors, internal teams, and logistics partners.
• 💻 Tech-Savvy – Comfortable learning and working with ERP systems, procurement platforms, and inventory tracking tools.
  

Responsibilities of the Procurement Support:

Your responsibilities include:

• Vendor & Purchase Order Management
  • Email & Vendor Communication
    • Monitor and respond to supplier emails promptly
    • Communicate regularly with 10–15 vendors weekly, ensuring inquiries are acknowledged within one hour whenever possible
    • Oversee AI automation for vendor communication, ensuring automated follow-ups and email handling function correctly
  • Purchase Order Tracking & Updates
    • Track and follow up on all purchase orders (POs) generated in Didero, adding detailed status notes
    • Collaborate with the procurement lead, who will generate POs initially, while you complete follow-up steps
    • Escalate any order discrepancies, missing information, or technical issues to management
    • Update PO changes (e.g., pricing adjustments) in both SOS Inventory (ERP system) and Didero
      
      
• Data Accuracy & System Checks
  • Verification & Error Prevention
    • Verify that PO details—quantities, pricing, payment terms, and shipping terms—match across all platforms
    • Identify and correct discrepancies such as pricing mismatches, weight errors, or incorrect payment/shipping terms
  • Receiving & Documentation
    • Review receipts to confirm goods delivered match the order
    • Flag and resolve shortages or unresolved items.
  • Pricing Matrix Maintenance
    • Maintain and update the pricing matrix in Sleek Flow with supplier quote updates received via email
    • Track raw material costs and lead times
      
      
• Inventory Reporting & Tracking
  • Generate and distribute weekly inventory reports from SOS Inventory, highlighting materials pending release
  • Identify and report discrepancies such as incorrect transfer amounts between locations
  • Monitor materials in quarantine or pending transfer to ensure timely movement
  • Collaborate with warehouse and receiving teams to resolve inventory concerns and improve accuracy
    
    
• Logistics Coordination
  • Partner with the warehouse and receiving teams to ensure smooth movement of goods
  • Communicate with third-party logistics (3PL) providers to schedule and confirm product pickups when ready
  • Follow up daily with the 3PL to ensure pickups are scheduled promptly, particularly during busy periods
  • Provide the team with relevant pickup details (product readiness, pallet count, pickup location) so they can finalize truck scheduling and shipping labels
  • Address and resolve any scheduling conflicts or delivery delays, managing approximately 5–10 pickups per week

• Adhoc Project Support
  • Assist in various procurement and inventory-related projects as assigned
  • Complete data entry tasks, such as updating inventory records based on Excel forms from warehouse counts
  • Support production paperwork needs, including filling out specific Excel forms as directed
  • Update bills of materials (BOMs) in the system as required, with full training provided

🏡 Want to Know More About the Client?

Our client is a powerhouse in brand development and turnkey manufacturing, serving some of the most exciting names in the nutrition and personal care world. For over a decade, they’ve partnered with visionary entrepreneurs to bring over 100 brands to life—many now topping Amazon charts and lining the shelves of Ulta, Sephora, and Whole Foods. With their concierge-level service, they simplify the complex process from concept to distribution—handling everything from design and compliance to shipping with seamless precision.

Their mission is to break the mold of traditional manufacturing by fostering open communication, transparency, and collaboration at every step. Backed by a team that thrives on challenges and celebrates wins together, they don’t just create products—they create success stories worth sharing. 🚀

Culture and Core Values:

This is a team that thrives in fast-paced, high-energy environments, where no challenge is too big and collaboration fuels creativity. They believe in working hard, having each other’s backs, and maintaining open communication so that every team member feels empowered and supported.
Here’s what matters most to them:

• 🤝 Teamwork Makes the Dream Work – Everyone rows in the same direction, driving toward shared wins.
• 🔍 Radical Transparency – Open, honest, and upfront—inside the team and with clients.
• 💡 Customer-First Mindset – Every decision is made with the client’s success in mind.

This is more than a job—it’s a chance to help shape a healthier, more just world while working with people who are as passionate as you are. 💯

What’s in it for you? 😏

Joining this client means not just filling a role but embarking on a personal development journey. The growth potential is substantial, with opportunities to:

• 🚀 Be a pioneer in a growing procurement team.
• 🧑‍🏫 Opportunity to mentor and train future team members.
• 📈 Play a key role in keeping production running at full speed.
• 🛠️ Hands-on experience with end-to-end purchasing processes.
• 💡 Work in a company that values transparency and collaboration.
• 💪 Thrive in a challenge-ready, fast-paced environment.
• 🤝 Join a supportive, tight-knit team with each other’s backs.
• 🌟 Be part of a culture that champions adaptability and integrity.
• 🥇 Contribute to the success of top-selling brands worldwide.

Your next big opportunity starts here—ready to take the leap? 🚀

WeAssist: (Not your average Recruiting Firm…)

Started by Reef Colman just five years ago, is not your typical staffing agency...

We are a dynamic recruiting firm focused on creating fair opportunities in the business world. We have a team of over 100 people. We help US businesses find skilled remote workers and connect these workers with good employers.

What makes us different is how much we care about our people! We give good benefits, support personal growth, and get involved in the community. We also support good causes like building schools, helping the homeless, and improving education. Come join us at WeAssist, where remote workers do their best!

Perks:

• 13th Month Bonus (Wild right?! 🤯)
• Permanent work-from-home / remote set-up 🌴
• Health insurance 👨‍⚕️
• Dental insurance 🪥
• Mental health insurance 🧠
• Great starting salary 💰
• Growth opportunity 📈
• Performance-based raises 💸
• Prizes and bonuses 🏆
  
  

Specifics:

• Time
  • Full-time; 9:00 AM – 6:00 PM PST
  • This is a remote position so you can have the freedom to work from anywhere

• Miscellaneous
  • Attire - business casual when in meetings
  • Professional setup (Pains me I actually need to write this down… 👀)
    • Clean background
    • Good camera
    • Good microphone
    • Strong wifi

• Tech Stack
  • Must-have:
    • G-Suite
    • Slack
  • Nice-to-have:
    • ERP System
    • Procurement Platforms
    • Data & Pricing Management Tools
      
      
• Compensation
  • Fixed Rate $9,600 - $15,600/yr