PartTime Production Coordinator

About the Production Coordinator Role:

The Production Coordinator audits, coordinates, and schedules incoming client bookings, ensuring shoot success by optimizing production time while balancing client, studio, and team complexities.

We’re seeking a highly capable, detailobsessed Production Coordinator to join our team parttime. If you have a background in production, operations, or scheduling, this role is made for you. You thrive under pressure, take initiative to keep projects moving forward, and bring order to chaos without missing a beat. You’re driven, resourceful, and approach challenges with a solutionfirst mindset. You sweat the small stuff.

This is a parttime position that will report to the Production Coordination Manager.

About soona:

soona is currently supporting a remote work environment for this role; however, we are hiring in these states only: California, Colorado, Illinois, Minnesota, New Jersey, New York, and Texas, with requirements to be able to work in mst cst time zones.

Requirements

What you’ll do:

• Coordinate complex productions, managing schedules across multiple projects, time zones, studios, and teams with accuracy and urgency
• Flawlessly execute essential preproduction tasks with speed and attention to detail, including audits and talent coordination
• Communicate clearly and consistently with internal and external teams, proactively catching and managing changing shoot needs
• Seek opportunities to optimize internal schedules and workflows to maximize revenue and ensure client and crew satisfaction
• Surfaces blockers, flags production concerns, and provides realtime updates to leadership without waiting to be asked
  

• What we’re looking for:

  • Advanced prioritization and decisionmaking: You are a highly organized individual with the ability to quickly assess changing needs and adjust schedules on the fly.
  • High attention to detail: You excel at finding inconsistencies and errors before they impact the team or client. If you described yourself, the word ‘meticulous’ would ring true.
  • Strong problemsolving mindset: You proactively use critical thinking to resolve conflicts, scheduling issues, and production blockers. You probably love solving puzzles.
  • Comfort managing complexity: Handling a high volume of data and details across teams and clients comes naturally. You keep calm and thrive under pressure to meet tight deadlines.
  • Clear, fast, professional communication: Managing constant pings from all areas of the business quickly, kindly, and with ease is no sweat for you.
  • Ability and genuine curiosity to build rapport: You have a strong desire to foster key relationships that will drive trust and collaboration.
  • 24+ years of experience in production, creative agency, or schedule management highly preferred
  • Tech savvy: Experienced with tools such as Google Calendar, Slack, and AirTable
  • Ability to work MST, CST, andor PST time zones

  • Bonus points for:

    • Familiarity with pre and post production workflows
    • An interest in improving startup systems and streamlining how teams work

    • Benefits

      We can offer:

      • Hourly Rate $27 $29
      • Benefits & perks + intentional culture
      • Really badass headshots

      • Candidates should:

        • Be prepared to complete an coordinating aptitude test upon application review