Payroll Analyst

Job Summary:

The Payroll Analyst serves as a critical component of our Payroll/AP team, with duties customarily comprised of the following functions:

• Preparation, processing and review of company pay runs for biweekly, commission and any applicable secondary or miscellaneous runs.
• Respond to employee inquiries and concerns regarding payroll-related matters, providing timely and accurate information.
• Coordinate with third party vendor, through case management, the processing of wage garnishments and federal and state tax reporting.
• Collaborate with the accounting team to ensure proper payroll-related accounting and general ledger reconciliations.
• Assist in the funding of Fidelity 401k, Roth and Loan accounts.
• Participate in internal and external payroll audits, providing necessary documentation as needed.
• Assist in Accounts Payable tasks where and when needed.
• Perform Accounts Payable pay run process when dictated by absence and leave situations.

These goals and objectives are not to be construed as a complete statement of all duties performed; employees will be required to perform other job-related duties as required.  Goals and objectives are subject to change.

All activities must follow Equal Employment Opportunity laws, HIPAA, ERISA and other regulations, as appropriate. 

Essential Functions: In addition to working as prescribed in our Performance Factors, specific responsibilities of this role may include:

• Continuously evaluate and recommend improvements to payroll processes and systems to enhance efficiency and accuracy.
• Ensure compliance with federal, state, and local payroll tax regulations and requirements by staying up to date with the latest changes and updates.
• Assist in the preparation and distribution of payroll-related reports, including year-end tax documents and internal financial reporting.
• Advanced proficiency with Microsoft Office products to include Excel and Word

• Proficient in Workday payroll software (preferred)
• Knowledge of payroll processes, FLSA, employment laws, and tax laws and regulations.
• Knowledge of garnishment and levy processing.
• Knowledge of best practices and standard procedures for payroll processing.
• Experience with payroll systems conversions and/or payroll integrations
• Experience in global payroll solutions.
• Excellent communication skills with the ability to interact professionally with all levels of the organization.
• Degree in Business, Accounting, Finance or related field (preferred).
• Completing bi-weekly, payroll processing for business and off cycle payments as needed; reviews all payroll reports for accuracy and detection of problems.
• Create ad hoc reports for various payroll analyses.

• Respond to employee questions and coordinates and/or completes payroll adjustments as needed to correct employees payroll issues.
• Enter payroll, garnishments, child support orders, tax levies into Workday payroll.
• Assist Accounting/Finance to provide internal and external auditors with information as requested.
• Monitor and keep current with government regulations regarding payroll and related issues to ensure compliance with all applicable regulations and laws.
• Support the tax analyst in making tax deposits and filing of quarterly/annual tax reports and year end processing and distribution of W-2’s

Minimum Requirements:

Education/Experience/Certification Requirements

• 3-7+ years of payroll experience
• Strong knowledge of federal, state, and local payroll tax laws and regulations.
• Associates degree or equivalent in Accounting or related field
• Advanced proficiency with Microsoft Office products to include Excel and Word
• Excellent communication skills with the ability to interact professionally with all levels of the organization.
• Strong organizational and time-management skills, with the ability to prioritize multiple tasks effectively.
• Must be detail oriented, with a commitment to accuracy and able to follow issues through to resolution.
• Must be able to work independently and with a team with strong problem solving and analytical skills.
• Ability to maintain confidentiality and handle sensitive information with discretion and professionalism.

Working Environment/Physical Demands

Working Environment:

• General office environment: Works generally at a desk in a well-lighted, air-conditioned cubicle/office, with moderate noise levels. 
• Must be able to effectively handle multiple projects simultaneously in a deadline-driven environment. 
• Hybrid/Remote work maybe possible

Physical Demands:

• Activities require a significant amount of sitting at office and work desks and in front of a computer monitor.
• Some walking and standing relative to interaction with other personnel. 

Travel Requirements:

    None          Occasional           Moderate           Frequent           Very Frequent

                        (25% or Less)    (25% - 40%)         (40% - 80%)                    (80% or more)

Individual Contributor