Executive Assistant Virtual Assistant

This is a remote position.

A growing physical therapy practice based in Washington State is seeking a highly organized, self-motivated Executive Assistant to work directly with the clinic owner. This is a full-time remote position for someone who thrives in a dynamic environment, is comfortable wearing many hats, and brings a strong sense of initiative to both executive and marketing-related tasks.

About the Organization

The clinic provides one-on-one care to patients with complex pain conditions. Its mission is to become a leader in orthopedic pain science and innovative care solutions. The organization values transparency, balance, collaborative care, a growth mindset, positivity, and clinical excellence.

About the Role

This Executive Assistant will serve as the right hand to the clinic owner—someone who is both visionary and deeply involved in day-to-day operations. The EA will be responsible for executive-level administrative support, as well as overseeing key marketing activities and other ongoing projects that support the growth of the business.

Responsibilities

Executive Support

• Manage and organize calendars and email correspondence
  

• Schedule meetings, including physician visits and professional outreach
  

• Track follow-ups and ensure timely communication across initiatives
  

• Assist with general administrative tasks and special projects as needed
  

Marketing and Outreach

• Help build and maintain a comprehensive marketing program
  

• Coordinate outreach to physician offices and schedule follow-up meetings
  

• Manage and monitor social media platforms
  

• Analyze campaign effectiveness and report on key metrics
  

• Support event and workshop organization
  

• Collaborate on marketing content and project execution
  

Project and Team Coordination

• Oversee marketing and administrative projects in progress across the clinic
  

• Report on team progress and flag areas where additional support may be needed
  

Occasional Personal Support

• Schedule personal and family appointments when requested
  

• Assist with task management and organization as needed
  

Requirements

• Proven experience as an executive assistant or in a similar role
  

• Strong organizational, project management, and time management skills
  

• Comfortable with remote collaboration tools (Slack, Outlook)
  

• Tech-savvy; willingness to learn tools such as Egnyte, EHR platforms, and marketing systems
  

• Proactive communicator with excellent written and verbal skills
  

• Ability to handle sensitive information with discretion
  

Preferred Skills

• Background in healthcare, marketing, or clinic operations
  

• Familiarity with social media management and basic marketing analytics
  

• Experience coordinating outreach or client-facing projects
  

• Comfortable managing both strategic and administrative tasks
  

Benefits

• Competitive salary commensurate with experience.
  

• Opportunities for professional development and growth.
  

• Work in a dynamic and supportive team environment.
  

• Make a meaningful impact by helping to build and strengthen families in the Philippines.