Offer summary

Qualifications:

High school diploma or equivalent with three years of accounts payable experience or two years with a focus on accounting courses., Bachelor’s degree in business, finance, or healthcare-related field is preferred., Experience in healthcare procurement, accounts payable, or pharmacy support services is advantageous., Strong attention to detail and proficiency in managing invoice processing and reconciliation..

Key responsibilities:

Manage daily payment cycle activities for contract pharmacy invoices.

Collaborate with pharmacy and 340B teams to update and support accounts payable processes.

Reconcile invoices from wholesaler portals and ensure accurate processing.

Maintain vendor portal access and ensure proper coding, approval, and recordkeeping of invoices.

Job description

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Provides financial, administrative, and clerical support to the Pharmacy Department and 340B commercial projects by ensuring payments are completed and expenses are controlled through processing, verifying, invoice coding and reconciling invoices according to established policies and procedures in an efficient, timely and accurate manner. Accounts Payable Representative will also work closely with 340B team to update and mange new and existing customer information.

MINIMUM QUALIFICATIONS:

EDUCATION, EXPERIENCE, CERTIFICATION, AND/OR LICENSURE:

1. High School diploma or equivalent AND Three years of Accounts Payable experience or Two years of Accounts Payable experience AND Two courses in accounting.

Bachelor’s degree in business, finance or healthcare related field

PREFERRED QUALIFICATIONS:

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

1. Associate Degree in Business or related field.

EXPERIENCE:

1. Healthcare experience working in either procurement, accounts payable, or pharmacy supportive services

CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned.

1. Performs day to day management of all payment cycle activities for contract pharmacy invoices and provides efficient customer service.

2. Resolves problems associated with payables transactions.

3. Work closely with the pharmacy and 340B teams to update, onboard and provide account payable support for all current and target accounts. Communicate and collaborate with both AP and Procurement teams to ensure all are abreast of new accounts and new account needs

4. Work daily in the wholesaler invoice portals to identify new and unpaid invoices, reconcile those invoices, and once accurate, send the invoices to AP for payment

5. Maintain access to necessary vendor portals. .

6. Enters data from transactions into the financial system.

7. Prepares invoices for recordkeeping purposes.

8. Verifies the entry of information and checks for errors.

9. Verifies and calculates all extensions and totals on invoices, calculating and taking discounts when applicable.

10. Codes documents according to company procedure.

11. Keeps track, processes and reconciles payments and expenditures.

12. Ensures correct approval, sorting, coding and matching of invoices/receipts.

13. Regularly tabulates data and compiles necessary reports.

14. Ensures that customers receive an adequate level of service or help with their questions and concerns.

15. Ensures correct pricing is applied to accounts.

16. Other duties as assigned

PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Manual dexterity used in operating standard office equipment.

2. Prolonged periods of sitting.

3. Remote position

Additional Job Description:

Scheduled Weekly Hours:

Shift:

Exempt/Non-Exempt:

United States of America (Non-Exempt)

Company:

SYSTEM West Virginia University Health System

Cost Center:

248 SYSTEM 340B Pharmacy Admin