Accounts Payable Specialist [TEMP 8 Months]

Job Description: [TEMP] AP Specialist
Length of Contract: ≈8 Months
Reports to: Mgr., Accounts Payable
Location: Remote *Must be driving distance to Watertown, MA for Training & occasional meetings.

About REEF:

At REEF, we’re more than a premium footwear brand—we’re a community built on a deep love for the beach, surf culture, and creating high-quality products that fit active, adventurous lifestyles. For over 30 years, we’ve blended innovation with comfort, style, and versatility, making us a global leader in footwear and apparel.

As industry pioneers, we are committed to setting the standard for environmental and social responsibility. We prioritize sustainable design—using water-based glues, recycled materials, and other low-impact innovations—while actively supporting organizations like Urban Surf 4 Kids and the Surfrider Foundation. Beyond our products, we empower our employees and brand advocates to give back, fostering a culture of purpose and impact.

Role Overview:

This temporary AP specialist will be responsible for managing and processing a company's financial transactions related to expenses (invoice processing–vendor management), ensuring timely payments, and maintaining strong vendor relationships. The ideal candidate is detail-oriented, reliable, and experienced with high-volume AP processing in a fast-paced environment. They will play a key role in supporting the accounting team during a period of increased activity and transition. While the role is primarily remote, the employee will be expected to travel to our Watertown, MA office for initial training and occasional in-person meetings as needed. This is a temporary contract role. The individual will be engaged as an independent contractor for a limited term of approximately 8–10 months. This is not a staff or full time employee position with REEF Lifestyle LLC.

Key Responsibilities:

• Invoice Processing:
  • Verify, process, and record invoices to ensure alignment with purchase orders and receipts
  • Prevent duplicate or unauthorized payments through careful review
  • Access vendor portals to retrieve invoices as needed
  • Process various invoice types, including:
    • Purchase order invoices
    • Non-purchase order invoices (e.g., freight, utilities, rent)
  • Vendor Relations:
    • Maintain up-to-date vendor master files, including contact and payment information
    • Create new vendor profiles after verifying details and securing approvals
    • Distribute onboarding documentation to new vendors
    • Review and update vendor changes with proper approvals
    • Respond to vendor inquiries in a timely, professional manner
  • General Support:
    • Assist the Accounts Payable Manager with a range of tasks, including month-end closing activities
    • Help ensure smooth operation of daily AP functions

Skills Required:

• Attention to Detail: Critical for ensuring accuracy in transactions and records
• Organizational Skills: Ability to manage multiple invoices and timelines effectively
• Communication Skills: Comfortable working with vendors and cross-functional teams to resolve issues
• Technical Proficiency: Familiarity with accounting systems and tools for efficient processing and reporting

Experience Required:

• Minimum of 2+ of Accounts Payable experience
• SAP experience preferred
• Proficient in Excel

Equal Opportunity Employment Statement:
REEF Lifestyle LLC is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, veteran status, or any other protected status under applicable law. Applicants must be authorized to work in the United States. We are unable to sponsor employment visas at this time.

Pay Transparency:
REEF Lifestyle LLC complies with all applicable state and local laws regarding pay transparency. Please note that final compensation will be determined based on factors such as the candidate's qualifications and experience. Additional benefits and compensation details will be shared during the offer process.

Reasonable Accommodations:
REEF Lifestyle LLC is committed to providing reasonable accommodation to qualified individuals with disabilities. If you need assistance or accommodation during the application process, please contact us directly. At-Will Employment: Employment at REEF Lifestyle LLC is on an at-will basis. This means that either the employee or REEF Lifestyle LLC may terminate the employment relationship at any time, with or without cause or notice, subject to applicable law.