Executive Administrative & Event Support Coordinator

Join us as we transform immunology and deliver medicines that help autoimmune patients get their lives back. argenx is preparing for multi-dimensional expansion to reach more patients through a rich pipeline of differentiated assets, led by VYVGART, our first-in-class neonatal Fc receptor blocker approved for the treatment of gMG, and with the potential to treat patients across dozens of severe autoimmune diseases.

We are building a new kind of biotech company, one that maintains its roots as a science-based start-up and pushes our commitment to innovate across all corners of our business. We strive to inspire and grow our company, our partnerships, our science, and our people, because when we do, we deliver more for patients. 

Join argenx
At argenx, we build our culture from the collective power of the team and the knowledge that together, we are better. If you are entrepreneurial, curious and committed to make a difference for patients and thrive on creating solutions for rare autoimmune diseases, then argenx is for you.
Next to a competitive salary with extensive benefits, we offer you the chance to grow and be a part of a team driven by purpose, creativity, innovation and science.

argenx
argenx is a fast-growing global immunology company committed to improving the lives of people suffering from severe autoimmune diseases. Thanks to colleagues based in Europe, the United States and Japan, we translate immunology breakthroughs into a world-class portfolio of novel antibody-based medicines. 

For the expansion of our team, argenx is looking for an Executive Administrative & Event Support Coordinator to support 2 executives and the regional event team.

PURPOSE OF THE FUNCTION

The Executive Administrative & Event Support Coordinator plays a dual role in delivering high-level executive support and ensuring the seamless planning and execution of regional events. This position requires a proactive, detail-oriented individual who thrives in a fast-paced, cross-functional environment and can manage multiple priorities with discretion and professionalism
 

ROLES AND RESPONSIBILITIES

Executive Administrative Support

• Manage complex calendars, travel arrangements, and expense reporting for senior executives.
• Coordinate internal and external meetings, including agenda preparation, logistics, and follow-up.
• Serve as a liaison between executives and internal/external stakeholders.
• Support and coordinate projects for the VPs and head of functions as required
• Work closely with other Management assistants of argenx
• Maintain confidentiality and handle sensitive information with discretion.

Event Coordination & Support

• Support the planning and execution of regional events, such as congresses and internal meetings, together with the Event Manager and Congress manager and under the supervision of the Regional event head

Operational & Process Support

• Manage vendor & PR/PO creation and distribution
• Coordinate contracting and purchase order processes in collaboration with Legal and Finance.
• Manage all incoming invoices in collaboration with AP

HR Support

• Coordinate with HR for material order and delivery for new hires within supported communities
• Plan and manage the onboarding process for new hires, including new accesses, updating distribution list
• Main point of contact for HR support in country

SKILLS AND COMPETENCIES

• Excellent organizational skills and ability to prioritize as well as being highly flexible
• Project management skills
• Ability to take initiative, being proactive
• Excellent oral and written communication skills
• Driven to work collaboratively and cross-functionally
• High level of professionalism, discretion and confidentiality
• Proficiency in MS Office, Oracle is a plus
• A creative mind with an ability to suggest improvements
• Ability to work collaboratively and effectively together within cross-functional teams and networks
• Is agile and demonstrates adaptability, comfort with ambiguity, trust-building, and resilience
• Derives energy from operating in a dynamic, complex, fast-moving, and frequently changing business environment
• Passionate and prepared to lead and contribute to our culture, which is driven by our corporate values of co-creation, innovation, empowerment, excellence, and humility.

EDUCATION, EXPERIENCE

• Minimum of 3 year of proven experience in executive support and/or event coordination, preferably in a healthcare or multinational environment.
• Experience in operating role

OTHER

• Occasional travel required
• Partially remote – 1 day per week on-site in Zurich.

At argenx, all applicants are welcomed in an inclusive environment. They will receive equal consideration for employment without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other applicable legally protected characteristics. argenx is proud to be an equal opportunity employer.

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