Offer summary

Qualifications:

High School Diploma or GED, some college coursework preferred., At least 2 years of experience in auto finance collections or servicing., Proficiency in Microsoft Office, especially Excel, and familiarity with Google Workspace., Bilingual in English and Spanish is a plus..

Key responsibilities:

Manage total loss insurance reconciliations and deceased customer accounts.

Communicate with insurance carriers, customers, and family members to resolve account issues.

Support delinquency and repossession processes, including customer outreach and account processing.

Ensure compliance with legal and company policies while handling sensitive account types.

Job description

Octane® is revolutionizing recreational purchases by delivering a seamless, end-to-end digital buying experience. We connect people with their passions by combining cutting-edge technology and innovative risk strategies to make lifestyle purchases - like powersports vehicles, RVs, and OPE - fast, easy, and accessible.

Octane adds value throughout the customer journey: inspiring enthusiasts with our editorial brands, including Cycle World® and UTV Driver®, instantly prequalifying consumers for financing online, routing customers to dealerships for easy closing, and supporting customers throughout their loan with superior loan servicing.

Founded in 2014, we’re a remote-first company with 550+ employees and over 30 OEM and 4,000 dealer partners.

The Account Resolution Specialist II supports the Asset Recovery team by managing specialized account types, including insurance total losses and deceased customers, while also assisting in broader recovery processes such as delinquency support and repossession processing. The ideal candidate will demonstrate a balance of empathy, problem-solving, and efficiency, while ensuring compliance with all company and legal requirements.

Responsibilities:

Total Loss Insurance Reconciliations and Deceased Account Handling

Total Loss Insurance Reconciliations

Monitor and manage accounts where vehicles have been declared a total loss by the insurance provider.
Act as liaison between the company, customer, and insurance carrier to facilitate timely and accurate account resolution.
Review settlement offers to ensure alignment with outstanding loan balances and vehicle values.
Cancel applicable after-market products (e.g., GAP, service contracts) and ensure accurate refunds are applied.
Track open claims and follow through to closure with appropriate documentation and account adjustments.

Deceased Account Handling

Confirm and document customer death; obtain supporting documents such as death certificates or legal estate paperwork.
Communicate with family members, estate representatives, or attorneys with professionalism, empathy, and compliance sensitivity.
Review accounts for possible charge-off, repossession, or other resolution paths per company policy.
Maintain thorough documentation and accurate status updates in the system of record.

Delinquency and Workout Team Support

Assist customers with delinquent accounts to explore alternatives that may prevent charge-off or repossession.
Engage with customers considering voluntary surrender of vehicles and support processing of those accounts.
Process accounts involving seized or impounded collateral, coordinating with law enforcement and impound lots when necessary.
Evaluate and support reinstatement of involuntary repossessions when circumstances allow.
Handle escalated customer calls with professionalism and care.
Provide cross-functional support by learning and assisting in related administrative tasks.
Consistently meet or exceed productivity, quality, and compliance targets.

Charge-offs / Repossessions – (Crosstrain)

Review delinquent accounts for charge-off eligibility based on established criteria.
Initiate charge-off processing, including closing any active repossession assignments.
Assign accounts to appropriate skip tracing vendors post-charge-off.
Upload necessary documentation and ensure systems are accurately updated to reflect account status.

Additional Responsibilities

Serve as a backup for various team processes to support coverage and workload balancing.
Maintain full compliance with federal/state laws and internal policies relating to collections, account servicing, and privacy.
Proactively identify process improvements and participate in team initiatives when possible.

Requirements:

High School Diploma or GED; some college coursework preferred.
Minimum of 2 years of experience in financial services, ideally within auto finance collections or servicing.
Proficiency in Microsoft Office, particularly Excel; familiarity with Google Workspace (Sheets, Docs, etc.)
Bilingual (English/Spanish) a plus
Prior experience with insurance claims, total loss processing, or estate account servicing.
Willingness to work a flexible schedule, including potential overtime or extended hours.

Benefits:

Robust Health Care Plans (Medical, Dental & Vision)
Up to 20 Days PTO (Accrued)
Generous Parental Leave
Retirement Plan (401k with Company Match).
Educational Assistance/Tuition Reimbursement up to $3K/year
Powersports Safety Benefit
Wellhub (Gympass) Wellness Benefit

Disclaimer: The above statements are intended to describe the general nature and level of work being performed by associates assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Octane Lending is an equal opportunity employer committed to providing equal employment opportunity without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other protected status with respect to recruitment, hiring, promotion and other terms and conditions of employment.

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