About Penbrothers
Penbrothers is an HR & remote talent management partner and one of the fastest growing companies in the Philippines. We provide talented Filipinos with global opportunities in highgrowth startups and dynamic companies, from the comfort of their own homes.
About the Client
Our client is a boutique advisory firm that helps companies grow across borders, particularly between Europe, Asia, and the Middle East. Headquartered in Singapore and Switzerland, the firm supports clients in international expansion, market entry and selectively fundraising. With over 35 years of experience and a client base spanning industries and geographies, our Client combines precision with pragmatism to deliver highimpact outcomes for globally minded businesses.
About the Role
This role is the nucleus of operational excellence and strategic execution for the Managing Director and leadership team. It demands a seasoned partner who seamlessly integrates executive support, project and client management, office operations, HRpayroll, and finance functions—driving efficiency, accuracy, and business continuity across all fronts.
What you’ll do
Executive & Personal Assistant
Provide comprehensive admin and operational support to Managing Director (MD) for professional and personal matters
Manage MDs calendar, appointments and travel itineraries
Research and maintain a list of eventsconferences for MD’s participation
Handle confidential correspondence and sensitive information
Maintain an ongoing list of due dates and pending matters
Prepare meeting materials, presentations and briefing documents
Proficient in MS Office Suites
Project & Client Management
Research and prepare project reports, business cases and presentations for clients
Support consulting project coordination and documentation
Track project timelines and deliverables
Maintain client communications and relationships
Place product orders, track and coordinate deliveries with logistics providers
Maintain inventory management for products and samples
Coordinate events, organise client lunchesdinners and meetings
Ability to participate in or attend trade exhibitions a plus
Office Management & Compliance
Oversee daytoday office administration and operations
Manage relationships and contracts with vendors and service providers
Maintain office systems and compliance documentation
Assist with ad hoc regulatory filings and corporate governance matters
Maintain corporate records and documentation
Finance & Accounting
Track and process vendor invoices and payments
Prepare and issue client invoices with payment followups
Process employees and MD’s expense claims and reimbursements
Reconcile bank accounts, claims and reimbursement receipts
Manage banking relationships
Review and ensure accuracy of yearly management accounts
Talent Shore
Penbrothers
Talent Shore
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