Administrative Assistant (Part Time 20 hours per week)

Company Description

Who we are...
At Trustonic our products are making a difference across the world. One moment we’re ensuring lowincome families worldwide can access the lifechanging benefits of an internetenabled smartphone. The next we’re protecting the safety and integrity of the vehicles we drive and the devices we care about.
We pride ourselves on living by the Trustonic culture code, a blueprint for our journey that recognises that great working environments don’t guarantee success, but bad ones almost always ensure failure.
Working here, you’ll find a company that celebrates its diversity and is looking to do the right thing: for each other, the community and the planet. We believe in equal opportunities and take to heart the old African proverb ’If you only want to go fast, go alone. If you want to go far, go together’.
We work flexibly when and where we’re at our best, but regardless of how you choose to work, we’ll make sure you feel like one of the team.
Click here if you would like to find out more about Trustonics culture code.
If you would like to work in a fastmoving global technology company, with great ambition, then we’d love to hear from you!
Job Description
We’re looking for an Administrative Assistant to join our cutting edge and dynamic global team. You will assist our Executive AssistantOffice Manager and People & Talent team to deliver administrative support to wider executive members, as well as a frictionless office and new starter experience in the UK. We are looking for someone flexible who is adept at operating both virtually and within the physical office environment.
A bit about the team and what youll deliver...
You will be a part of the People & Talent team, who are responsible for the total employee experience. Reporting to our EA & Office Manager we are looking for a customerfocused Administrative Assistant who can easily integrate themselves to the business and team interactions.
As an Administrative Assistant, you will:
Provide administrative support to ensure efficient operation of the office(s) WinnershCambridge
Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies, placing and expediting orders for supplies, verifying receipt of supplies
Monitor and maintain office equipment
Liaise with our courier DHL to book and check the status of deliveries
Deal with customer queries and enquiries
Carry out clerical duties such as filing, typing, copying, binding, scanning etc
Assist the EAOffice Manager with UK gettogether coordination, general travelaccommodation for wider executive team, bookingsqueries
Provide ad hoc administrative support to the COO, CFO and wider executive team
Complete expense returns on behalf COOCFO, as directedrequired
Arrange and coordinate meetings, conferences etc
Coordinate, as directed by the People & Talent Acquisition Partner and Head of People & Talent;
Charitable, volunteering and team events
Onboarding and offboarding processes for new and departing employees; including but not limited to onboarding guides, communications, ensuring all first day actions completed, HRIS updates etc.
Maintain and update employee records in HR systems, ensuring compliance with company policies and legal requirements.
Who you are…
As an Administrative Assistant you will be:
Creative and energetic in your desire to create an awesome physical and virtual office vibe
Hugely optimistic
Able to handle sensitive information in a confidential manner
Exceptionally organised with brilliant followthrough
A natural selfstarter and solid communicator, unafraid to pick up the phone, Teams or slack
Able to thrive in a dynamic, constantly evolving, small team environment
Jedilike anticipation – you are already 10 steps ahead
Outcome focussed
Rigorous in the pursuit of accuracy
Prepared to invest whatever effort is required to get the job done (including travel)
Able to build trusted relationships with the team and clients
What makes you, you...
As an Administrative Assistant you will have the following:
Experience
Experience within recruitment and HR administration and HRISATS IRIS and SmartRecruiters a bonus
Demonstrable experience of both virtual and physical office environments
Proven experience as an administrative assistant or in a similar role
Preferred experience within a Technology company
Experience with virtual office tools such as, teams, slack, trello etc
Experience of supporting executive teams
Knowledge:
Health & Safety; General H&S, fire, first aid, risk assessments etc
Global travel management
Physical office management
Virtual office approaches
Skills:
Excellent time management skills
Multitasking and prioritisation
Intermediate to advanced MS office skills
Strong verbal and written communication skills, and ability to speak effectively to any audience
Exceptional eye for detail
Qualifications
undergraduate degree in business or similar discipline preferred or equivalent level of skill, experience and knowledge
Additional Information
#LIHybrid
Trustonic is an equal opportunity employer. We do not discriminate on any grounds. We empower, engage, enable and value differences between people, including; different races, ethnicities, genders, ages, religions, disabilities and sexual orientations, with differences in education, backgrounds, skill sets, experiences and knowledge.