Offer summary

Qualifications:

Strong project management and organizational skills., Experience with construction management software or technical aptitude., Understanding of construction processes and terminology., Excellent communication skills for client and subcontractor interactions..

Key responsibilities:

Manage project administration including document management and budget tracking.

Handle client communications and provide project updates.

Coordinate with subcontractors and suppliers for scheduling and procurement.

Support platform migration and create standard operating procedures.

Job description

This is a remote position.

Work Schedule: Monday to Friday, 8:00am to 5:00pm Sydney Time with 1 hour unpaid break

Job Type: Fulltime

Role Objectives:

● Manage project administration using BuildTools (transitioning to JobTreads) including document management, budget tracking, and project organization

● Handle all client communications including project updates, progress reports, and proactive status communications to prevent “where is my...” emails

● Create and manage change orders, quotes, and project documentation with proper approval workflows

● Track job costs, labor, materials, and subcontractor expenses to ensure accurate job profitability reporting

● Coordinate with subcontractors and suppliers for scheduling, purchasing, and project coordination

● Maintain compliance documentation and organize all required project documents

● Generate and manage progress payment invoices and accounts receivable processes

● Implement quality control processes and job auditing checklists

● Support the transition from BuildTools to JobTreads platform migration

● Create and maintain standard operating procedures through video documentation and process recording

Scopes:

● Full project lifecycle management from initial setup through completion for $750,000+ residential projects

● Primary responsibility for all administrative aspects of 510 concurrent construction projects

● Direct client communication and relationship management for project updates and coordination

● Complete ownership of construction management software utilization and data accuracy

● Subcontractor coordination and supplier relationship management for materials procurement

● Financial tracking and reporting including job costing, budget management, and invoice processing

● Process documentation and system implementation to support business scaling

● Quality control and compliance management across all active projects

● Platform migration support from BuildTools to JobTreads including data transfer and process adaptation

● Creation of training materials and SOPs through screen recording and process documentation

Requirements

● Strong project management and organizational skills with ability to handle multiple complex projects simultaneously

● Excellent written and verbal communication skills for client and subcontractor interactions

● Experience with construction management software or strong technical aptitude to learn BuildToolsJobTreads quickly

● Understanding of construction processes, terminology, and project workflows (residential construction preferred)

● Ability to manage budgets, track costs, and understand basic construction financials

● Detailoriented with strong followup skills and ability to prevent items from falling through cracks

● Proactive communication style with ability to anticipate client needs and provide updates

● Flexibility to adapt to changing processes and help implement new systems

● Strong problemsolving skills and ability to learn quickly without extensive preconceived notions

Benefits

Permanent work from home

Immediate hiring

Steady freelance job