Office Manager Warsaw (Office Q22)

🚀 Who Are We?

Welcome to Welltech—where health meets innovation! 🌍 As a global leader in Health & Fitness industry, we’ve crossed over 220 million installs with three lifechanging apps, all designed to boost wellbeing for millions. Our mission? To improve the health of millions of people through intuitive nutrition trackers, powerful fitness solutions, and personalized wellness journeys—all powered by a diverse team of over 750+ passionate professionals with a presence across 5 hubs.

Why Welltech? Imagine joining a team where your impact on global health and wellness is felt daily. At Welltech, we strive to be proactive wellness partners for our users while continually evolving ourselves.

What Were Looking For

We’re looking for a proactive, handson Office Manager to ensure smooth daily operations, support employee needs, and help foster a positive, efficient workplace environment.

Key responsibilities:

Office operations & facilities

• Maintain accurate records and ensure policy compliance. Oversee daytoday office functionality and cleanliness.

• Liaise with the Facility Team for supplies, furniture, and maintenance.

• Manage relationships with suppliers, vendors, and contractors.

• Support office upgrades, renovations, and H&S compliance.

• Employee support & experience

  • First point of contact for officerelated queries.

  • Assist with onboarding (workstation setup, orientation).

  • Organize office events, celebrations, and teambuilding activities in cooperation with the events team.

  • Supplies & services

    • Track, manage, and restock office inventory.

    • Manage Service Desk requests related to office matters.

    • Budgeting & documentation

      • Monitor office expenses and vendor contracts.

      • Maintain accurate records and ensure policy compliance.

      • Collaborate on Business Continuity Planning (BCP).

      • Required skills:

        • Proven experience in Office Management or similar roles.

        • Strong organizational, multitasking, and communication skills.

        • Experience with office fitouts, renovations, or infrastructure projects.

        • Proficient in English (UpperIntermediate+); Fluent in Polish.

        • Tools like Slack, Jira, Asana, and Confluence are a plus.

        • Customeroriented mindset, initiative, and adaptability.

        • Willingness to undergo H&S training and manage compliance topics.

        • Ability to be in the office 5 times per week (Warsaw, Poland) Office Q22, Rondo ONZ.

        • Candidate journey: ⭕️ Recruiter call ➔ ⭕️ Meet the hiring manager ➔ ⭕️ Meet the leadership team

          ✨ Why You’ll Love Being Part of Welltech:

          • Grow Together: Join a culture that champions both personal and professional growth. Here, you’ll thrive as we learn, evolve, and succeed together.

          • Lead by Example: No matter your role, your leadership matters. Every team member is empowered to inspire and make an impact.

          • ResultsDriven: We’re all about achieving meaningful outcomes. It’s not just about the effort, but the difference we make every day.

          • We Are WellMakers: Be part of a movement that’s creating a healthier, happier world. Together, we make wellbeing a reality!

          • 
            Check out some of our products

            Muscle Booster — https:musclebooster.fitness

            YogaGo — https:yogago.io

            WalkFit http:walkfit.pro