Offer summary

Qualifications:

Associate's degree in Accounting or Bachelor's degree with limited experience, At least 2 years of accounting experience, preferably in contract research organizations, Proficiency in Excel and ERP systems, Strong organizational skills and attention to detail.

Key responsibilities:

Manage contract and sample storage invoicing and revenue recording

Process and submit invoices according to contractual terms

Apply customer payments and reconcile receipts in accounts receivable

Assist with client inquiries, reporting, and month-end close activities

Job description

Celerion is committed to swift, exceptional clinical research through translational medicine. Every day, we use our experience, agility, and innovative research strategies to help get drugs to market faster.

The Project Billing Specialist is responsible for contract invoicing, sample storage invoicing & revenue, and cash application.

This is a remote, fulltime opportunity working closely with our finance team in Lincoln, NE. We are seeking candidates who can work MondayFriday, 8 am5 pm Central time.

Essential functions include:

Invoicing
Upon receipt of signed contract, organize study folder and enter data into the Maconomy Projects module Setup study folder with contract and placeholders for future documents
Review contracts for special billing instructions. Update Maconomy with appropriate billing address, payment milestones, purchase order, currency, payment terms, and other billing information.
Submit invoice per contractual specifications via email, mail, or sponsor’s website.
Assign an Outlook reminder for milestones with no automatic invoicing alerts
Generate invoicing per contract Milestones and signed Change Orders
Invoice per system milestone alerts or project management request
Contact Operations or Global Project Manager for approval to bill milestones with no automatic alerts
Organize and maintain pending invoice tracking tools and proactively seek invoicing opportunities
Generate and distribute weekly invoicing and cash receipts reports
Maintain tracking of Trial Site vendor invoices vs contracted amounts, allocate and assign invoices for approval
Review and distribute emails from group Revenue Billing Outlook account
Assist with Client and Accounts Receivable requests
Record revenue related to sample storage and retention and Eurasian projects during periodend close
Complete monthly Sunshine Act reporting for multiple clients

Cash Application
Apply customer payments to invoices in AR subledger
Research and reconcile unappliedunidentified receipts
Research and answer all AR related inquiries from both external and internal customers
Request customer refunds
Coordinate clean and timely cutoff for monthly close of AR subledger
Assist with invoice forecasting and historical reporting
Prepare Volume Incentive Discount Reports
Assist with AR collection and aging reporting

Job Requirements:An Associates degree in Accounting and of 2 years of accounting experience OR Bachelors degree with limited experience will be considered
Contract Research Organization billing experience is a plus
Proficient with Excel
Ability to handle multiple priorities
High level of organization and attention to detail
ERP system experience preferred
Large company experience preferred
Celerion Values: Integrity Trust Teamwork Respect

Celerion is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, genetic information, marital status, qualified protected veteran status, or disability.