Offer summary

Qualifications:

Proficiency in English, both spoken and written., Experience with video conferencing tools and Microsoft 365., Strong organizational and multitasking skills., Ability to work independently and proactively..

Key responsibilities:

Manage scheduling, travel, and appointments for leadership.

Coordinate meetings, including scribing and managing breakout rooms.

Onboard new members and support their access to resources.

Lead and complete operational projects independently or with a team.

Job description

About US

At Remote Talent LATAM, we connect top Latin American talent with leading U.S. marketing agencies. We guide businesses and candidates through every step of the hiring process, ensuring the perfect match in skills, culture, and goals. While we’re not direct employers, we act as a trusted partner—bridging the gap between exceptional talent and growing opportunities.

About the Client

Our client is a private, invitation-only network for a select group of 150 of the most influential leaders in healthcare, including CEOs and senior thought leaders. The organization fosters a close-knit, confidential community where these leaders can connect, collaborate, and support one another. The primary goal is to empower members to improve their own leadership, their organizations, and the healthcare delivery system as a whole. Instead of broad advocacy, our client focuses on creating tangible change at the organizational level. They also produce their own media content to further their mission and share insights with a wider audience.

About the Position

We are seeking a highly organized and proactive Administrative/Executive Assistant to join our team. This full-time role focuses on ensuring excellent operational execution across administrative, training, and technology functions, as judged by our members.

What You’ll Do:

Operational Management: Efficiently manage scheduling, travel, appointments, and maintain directories and collaboration platforms (e.g., Slack, Office 365).
Meeting Coordination: Arrange, attend, and manage meetings, including tracking attendance, scribing, conducting polls, and managing breakout rooms.
Information Management: Design and maintain central shared files.
Training & Onboarding: Onboard new members and provide individualized support to help them confidently access materials, resources, and technology.
Project Leadership: Lead and complete initiatives independently or with a team.
Brand & Aesthetics: Ensure materials adhere to brand guidelines, reflecting a commitment to quality and good taste.
Coordination & Research: Assign and monitor work to specialized administrators, interface with vendors, and research resources, processes, technology solutions, and individuals.
Visibility & Connections: Enhance brand visibility and foster strong personal connections with members, serving as a go-to person for assistance.
Technology & Proactivity: Leverage the latest productivity tools, including AI, and anticipate needs, proposing and implementing operational improvements.
Culture & Standards: Uphold a supportive and helpful culture, embodying core values of Trust, Excellence, Smart, and Outcomes-oriented.

Requirements

Exceptional customer service skills with a cheerful and empathetic approach.
Proficiency in video conferencing tools (setup, scribing, polling, recording management).
Comfortable working with standard platforms like Microsoft 365 and Slack.
Excellent spoken and written English.
Strong typing skills for real-time meeting scribing.
Collaborative, imaginative, and well-intentioned, contributing to the greater good. Also independent, organized, and capable of follow-through without reminders.
Committed to continuous learning and professional development.
Willingness and ability to attend one in-person gathering per year in the US. Ideal candidate must have American Visa.
Maintain a professional image, with no visible tattoos or piercings.

Benefits