Offer summary

Qualifications:

3-5+ years of experience in Accounts Payable or general accounting., Familiarity with Bill Pay platforms and accounting software like QuickBooks or Xero., Solid understanding of W9 compliance and U.S. sales tax reporting., Excellent attention to detail, organizational skills, and ability to work independently..

Key responsibilities:

Manage vendor payments and process invoices accurately.

Maintain vendor records, including W9 forms and compliance documentation.

Prepare and submit sales tax filings across multiple states.

Support ad hoc finance tasks such as reconciliations and month-end close.

Job description

Job Title: Accounts Payable Specialist (Lawn Services Software)

Location: Remote
Type: Full-Time / Independent Contractor
Industry: Lawn Services Software

Reports To: Finance Manager / Controller

About the Role:

We are seeking a detail-oriented Accounts Payable Specialist to manage our vendor payments and assist with various ad hoc accounting and finance tasks. The ideal candidate will be highly organized, self-driven, and comfortable working independently in a fast-paced remote environment. In addition to overseeing the accounts payable process, this person will handle key compliance tasks such as maintaining W9s, managing sales tax submissions across multiple states, and supporting other finance-related projects as needed.

Key Responsibilities:

Accounts Payable:

Enter and process vendor invoices in Bill Pay (or similar software)
Ensure invoices are accurate, properly coded, and approved before payment
Reconcile vendor statements and resolve payment discrepancies

Vendor Management:

Collect and maintain W9 forms for all new vendors
Ensure vendor information is complete, up-to-date, and compliant with IRS regulations

Sales Tax Compliance:

Prepare and submit sales tax filings for all applicable states on a timely basis
Maintain accurate records of sales tax obligations and payments
Coordinate with external advisors or internal stakeholders to stay up to date on tax requirements

Ad Hoc Finance Projects:

Support general ledger clean-up or reconciliation tasks
Assist in the month-end close process, reporting, or audits as needed
Contribute to improving processes and documentation within the finance department

Requirements:

3-5+ years of experience in Accounts Payable or general accounting
Familiarity with Bill Pay platforms (e.g., Bill.com) and accounting software (e.g., QuickBooks, NetSuite, Xero)
Solid understanding of W9 compliance and U.S. sales tax reporting
Proficient in Microsoft Excel or Google Sheets
Excellent attention to detail and organizational skills
Ability to handle confidential information with discretion
Strong communication skills and ability to work in a fully remote environment