Administrative Assistant - (ZR_25382_JOB)

Role Name: Administrative Assistant

Schedule:

• 40 hours per week, Monday to Friday 8am to 5pm CST with 1 hour of unpaid break
  

Client Timezone: Central Time (Memphis, Tennessee)

Client Overview

Support a visionary business leader in the rapidly expanding transportation industry who values efficiency, clear communication, and strategic growth. This dynamic company is scaling from a successful Memphis operation to five additional locations across the United States, creating exciting opportunities for professional growth and development. The organization prioritizes work-life balance, employee empowerment, and direct recognition of exceptional performance, making it an ideal environment for an ambitious executive assistant to make a meaningful impact.

Job Description

Become the trusted right-hand to a successful business owner, serving as the primary communication gatekeeper and organizational force behind a growing transportation empire. You’ll manage high-volume communications, coordinate team interactions, and ensure critical business matters receive immediate attention while filtering out non-essential items. This role offers significant autonomy, direct access to executive decision-making, and the opportunity to grow alongside a rapidly expanding business with plans for nationwide presence.

Responsibilities

• Manage and organize executive email communications, handling high-volume correspondence efficiently
  
• Filter and prioritize incoming communications, identifying urgent matters requiring immediate executive attention
  
• Serve as communication liaison between executive and team members via email and Slack platforms
  
• Disseminate important information and instructions to team members when executive is unavailable
  
• Provide comprehensive administrative support and handle special projects as assigned
  
• Maintain strict confidentiality of sensitive business information and strategic decisions
  
• Ensure seamless communication flow during executive travel periods and busy operational times
  
• Support business expansion activities and coordinate multi-location communications
  

Requirements

• Excellent written English communication skills with professional tone and clarity
  
• Strong organizational abilities with exceptional prioritization and time management skills
  
• Proven experience in email management and executive administrative support
  
• Familiarity with team communication platforms like Slack or similar tools
  
• Ability to work independently and make sound judgment calls in fast-paced environment
  
• High level of discretion and professionalism in handling confidential business matters
  
• Reliable availability during standard business hours with flexibility for urgent matters
  
• Self-motivated with ability to anticipate needs and proactively address challenges