Junior Administrative Assistant | ZR_25446_JOB

This is a remote position.

Job Description

This is an exciting opportunity to become an integral part of a venture capital fund’s operations team, specializing in streamlining financial processes that directly impact the firm’s efficiency. You’ll take ownership of the expense management workflow, ensuring that busy investment professionals can focus on their core responsibilities while you handle the critical administrative foundation that keeps the business running smoothly. This role offers the perfect blend of independent work, strategic thinking, and direct impact on organizational success, with the flexibility to work remotely while supporting a team that’s making significant moves in the investment world.

Responsibilities

• Take full ownership of processing and compiling expense reports for investment professionals and staff members
  
• Expertly categorize expense receipts within the company’s accounting system to ensure accurate financial tracking
  
• Proactively review employee calendars to identify potential missing expenses such as flights, meals, and conference-related costs
  
• Conduct thorough cross-referencing between calendar activities and submitted receipts to ensure complete expense capture
  
• Communicate professionally with partners and employees via email and Zoom to gather missing documentation and clarify expense details
  
• Organize and systematically categorize all expenses for seamless handoff to the accounting team
  
• Manage the end-to-end submission process for completed expense reports through appropriate company channels
  
• Maintain proactive communication about missing or incomplete expense items to ensure timely resolution
  

Requirements